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The Contract Termination Letter to Client is an essential business document used in New Zealand when a company needs to formally end a contractual relationship with a client. This document is typically used when services need to be discontinued, contract terms have been breached, or when either party exercises their right to terminate as per the original agreement. The letter must comply with New Zealand's legal framework, particularly the Contract and Commercial Law Act 2017, and should include specific details about the termination such as effective date, reason for termination, and any outstanding obligations. It serves both as a legal notice and a professional communication tool, helping maintain clear records while preserving business relationships. The document is crucial for risk management and legal compliance, ensuring proper documentation of the contract termination process.

1. Header Information: Company letterhead, date, reference number, and recipient's contact details

2. Subject Line: Clear indication that this is a contract termination notice

3. Contract Reference: Specific details of the contract being terminated, including original contract date and reference number

4. Termination Statement: Clear and unambiguous statement of termination, citing relevant contract clause

5. Effective Date: Specific date when the termination becomes effective, considering notice period requirements

6. Reason for Termination: Brief explanation of the grounds for termination, if applicable

7. Outstanding Obligations: Summary of any remaining obligations, payments, or deliverables

8. Next Steps: Clear instructions regarding the termination process and immediate actions required

9. Closing: Professional closing statement, signature block, and company details