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The Acknowledgement of Termination Letter is a crucial document in New Zealand employment law that formalizes the end of an employment relationship. It is typically used following either a resignation, mutual agreement to terminate, or employer-initiated termination, providing written confirmation of the termination terms and conditions. This document should align with the Employment Relations Act 2000 and other relevant New Zealand employment legislation, ensuring all legal requirements are met. The letter serves multiple purposes: it confirms the termination date, outlines final payment arrangements, addresses company property return, reminds the employee of any ongoing obligations, and helps prevent future disputes by clearly documenting the termination terms. It's particularly important in New Zealand's employment context, where written documentation of employment matters is considered best practice for both legal compliance and risk management.

1. Letter Header: Company letterhead, date, and recipient's contact details

2. Salutation: Formal greeting to the employee

3. Termination Confirmation: Clear statement acknowledging the termination and its effective date

4. Final Payment Details: Overview of final salary, holiday pay, and other entitlements

5. Company Property: List of company property to be returned and process for return

6. Confidentiality Reminder: Reminder of ongoing confidentiality obligations

7. Reference Policy: Statement about company's policy regarding future references

8. Closing: Professional closing statement, signature block, and company representative details