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Preferred Supplier Agreement Template for Netherlands

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Key Requirements PROMPT example:

Preferred Supplier Agreement

"I need a Preferred Supplier Agreement for my tech manufacturing company based in Amsterdam, establishing an exclusive relationship with a components supplier, including strict quality control measures and minimum purchase commitments of €500,000 per quarter starting March 2025."

Document background
This Preferred Supplier Agreement template is designed for use in commercial relationships where a buyer wishes to establish a long-term, preferential purchasing arrangement with a key supplier under Dutch law. The document is particularly suitable for situations requiring regular procurement of goods or services, where the buyer seeks to secure favorable terms, reliable supply, and potentially exclusive arrangements. It includes comprehensive provisions addressing pricing structures, service levels, quality standards, and operational procedures, while ensuring compliance with Dutch legal requirements including the Burgerlijk Wetboek and competition laws. The agreement is structured to accommodate both straightforward supply arrangements and more complex relationships involving multiple buyer entities or international trade considerations.
Suggested Sections

1. Parties: Identification and details of the contracting parties

2. Background: Context of the agreement and business relationship

3. Definitions: Definitions of key terms used throughout the agreement

4. Appointment and Scope: Terms of supplier appointment, including any exclusivity provisions and scope of supply

5. Duration and Renewal: Term of the agreement, including initial period and renewal provisions

6. Ordering Process: Procedures for placing and accepting orders

7. Pricing and Payment: Pricing structure, payment terms, and invoicing requirements

8. Service Levels: Performance standards, KPIs, and measurement criteria

9. Quality Requirements: Quality standards, specifications, and compliance requirements

10. Delivery and Logistics: Delivery terms, timelines, and logistics arrangements

11. Warranties and Representations: Standard and specific warranties provided by the supplier

12. Liability and Indemnification: Allocation of risks and liability between parties

13. Intellectual Property: IP rights, ownership, and usage permissions

14. Confidentiality: Protection and handling of confidential information

15. Data Protection: GDPR compliance and data handling requirements

16. Force Majeure: Provisions for unforeseen circumstances and their handling

17. Termination: Grounds and process for termination

18. Consequences of Termination: Post-termination obligations and arrangements

19. Governing Law and Jurisdiction: Application of Dutch law and jurisdiction provisions

20. General Provisions: Standard boilerplate clauses including notices, amendments, and assignments

Optional Sections

1. Volume Commitments: Minimum purchase obligations and related incentives - include when there are specific volume targets

2. International Trade Terms: Specific provisions for international trade including Incoterms - include for cross-border supply

3. Insurance Requirements: Detailed insurance obligations - include for high-value or high-risk supplies

4. Environmental Compliance: Environmental standards and sustainability requirements - include for environmentally sensitive supplies

5. Business Continuity: Disaster recovery and business continuity requirements - include for critical supplies

6. Anti-Corruption Compliance: Anti-bribery and corruption provisions - include for international trade or public sector contracts

7. Staff and Subcontracting: Requirements for supplier personnel and subcontractor use - include when service element is significant

8. Innovation and Development: Provisions for product/service development and improvement - include for technical or evolving products

9. Marketing and Branding: Usage of trademarks and marketing requirements - include when brand visibility is important

10. Audit Rights: Detailed audit provisions - include for regulated industries or critical suppliers

Suggested Schedules

1. Schedule 1 - Products/Services Specification: Detailed description of products/services covered by the agreement

2. Schedule 2 - Pricing Schedule: Detailed pricing structure, including any volume discounts or incentives

3. Schedule 3 - Service Levels and KPIs: Detailed performance metrics and measurement methodology

4. Schedule 4 - Ordering Procedure: Detailed process flow for ordering, including forms and systems

5. Schedule 5 - Technical Requirements: Technical specifications and standards

6. Schedule 6 - Contact Details: Key contacts and escalation matrix

7. Schedule 7 - Data Processing Agreement: GDPR-compliant data processing terms if applicable

8. Schedule 8 - Business Continuity Plan: Detailed continuity and disaster recovery procedures

9. Schedule 9 - Form of Purchase Order: Standard purchase order template

10. Schedule 10 - Transition Plan: Implementation and transition procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















































Clauses














































Relevant Industries

Manufacturing

Retail

Technology

Healthcare

Automotive

Construction

Food and Beverage

Electronics

Industrial Supplies

Energy

Telecommunications

Professional Services

Chemical Industry

Pharmaceutical

Relevant Teams

Procurement

Legal

Supply Chain

Operations

Commercial

Finance

Quality Assurance

Logistics

Risk Management

Compliance

Technical Operations

Vendor Management

Relevant Roles

Procurement Manager

Supply Chain Director

Legal Counsel

Commercial Director

Category Manager

Vendor Manager

Chief Procurement Officer

Operations Manager

Contract Manager

Purchasing Director

Supply Chain Manager

Business Development Manager

Commercial Lawyer

Sourcing Manager

Supplier Relationship Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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