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Preferred Supplier Agreement
"I need a Preferred Supplier Agreement for my tech manufacturing company based in Amsterdam, establishing an exclusive relationship with a components supplier, including strict quality control measures and minimum purchase commitments of €500,000 per quarter starting March 2025."
1. Parties: Identification and details of the contracting parties
2. Background: Context of the agreement and business relationship
3. Definitions: Definitions of key terms used throughout the agreement
4. Appointment and Scope: Terms of supplier appointment, including any exclusivity provisions and scope of supply
5. Duration and Renewal: Term of the agreement, including initial period and renewal provisions
6. Ordering Process: Procedures for placing and accepting orders
7. Pricing and Payment: Pricing structure, payment terms, and invoicing requirements
8. Service Levels: Performance standards, KPIs, and measurement criteria
9. Quality Requirements: Quality standards, specifications, and compliance requirements
10. Delivery and Logistics: Delivery terms, timelines, and logistics arrangements
11. Warranties and Representations: Standard and specific warranties provided by the supplier
12. Liability and Indemnification: Allocation of risks and liability between parties
13. Intellectual Property: IP rights, ownership, and usage permissions
14. Confidentiality: Protection and handling of confidential information
15. Data Protection: GDPR compliance and data handling requirements
16. Force Majeure: Provisions for unforeseen circumstances and their handling
17. Termination: Grounds and process for termination
18. Consequences of Termination: Post-termination obligations and arrangements
19. Governing Law and Jurisdiction: Application of Dutch law and jurisdiction provisions
20. General Provisions: Standard boilerplate clauses including notices, amendments, and assignments
1. Volume Commitments: Minimum purchase obligations and related incentives - include when there are specific volume targets
2. International Trade Terms: Specific provisions for international trade including Incoterms - include for cross-border supply
3. Insurance Requirements: Detailed insurance obligations - include for high-value or high-risk supplies
4. Environmental Compliance: Environmental standards and sustainability requirements - include for environmentally sensitive supplies
5. Business Continuity: Disaster recovery and business continuity requirements - include for critical supplies
6. Anti-Corruption Compliance: Anti-bribery and corruption provisions - include for international trade or public sector contracts
7. Staff and Subcontracting: Requirements for supplier personnel and subcontractor use - include when service element is significant
8. Innovation and Development: Provisions for product/service development and improvement - include for technical or evolving products
9. Marketing and Branding: Usage of trademarks and marketing requirements - include when brand visibility is important
10. Audit Rights: Detailed audit provisions - include for regulated industries or critical suppliers
1. Schedule 1 - Products/Services Specification: Detailed description of products/services covered by the agreement
2. Schedule 2 - Pricing Schedule: Detailed pricing structure, including any volume discounts or incentives
3. Schedule 3 - Service Levels and KPIs: Detailed performance metrics and measurement methodology
4. Schedule 4 - Ordering Procedure: Detailed process flow for ordering, including forms and systems
5. Schedule 5 - Technical Requirements: Technical specifications and standards
6. Schedule 6 - Contact Details: Key contacts and escalation matrix
7. Schedule 7 - Data Processing Agreement: GDPR-compliant data processing terms if applicable
8. Schedule 8 - Business Continuity Plan: Detailed continuity and disaster recovery procedures
9. Schedule 9 - Form of Purchase Order: Standard purchase order template
10. Schedule 10 - Transition Plan: Implementation and transition procedures
Authors
Manufacturing
Retail
Technology
Healthcare
Automotive
Construction
Food and Beverage
Electronics
Industrial Supplies
Energy
Telecommunications
Professional Services
Chemical Industry
Pharmaceutical
Procurement
Legal
Supply Chain
Operations
Commercial
Finance
Quality Assurance
Logistics
Risk Management
Compliance
Technical Operations
Vendor Management
Procurement Manager
Supply Chain Director
Legal Counsel
Commercial Director
Category Manager
Vendor Manager
Chief Procurement Officer
Operations Manager
Contract Manager
Purchasing Director
Supply Chain Manager
Business Development Manager
Commercial Lawyer
Sourcing Manager
Supplier Relationship Manager
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