Data Protection Notice

Data Protection Notice Template for Netherlands

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Key Requirements PROMPT example:

"I need a Data Protection Notice for my Dutch tech startup launching in March 2025, which will process user data across the EU and US for our AI-powered productivity app, including automated decision-making features and behavioral analytics."

Document background

The Data Protection Notice is a mandatory document required under Article 13 and 14 of the GDPR and the Dutch GDPR Implementation Act (UAVG). It must be provided to data subjects when collecting their personal data, whether directly or indirectly. The notice serves as a primary transparency tool, explaining how an organization processes personal data, the purposes and legal bases for processing, and the rights of data subjects. Organizations operating in the Netherlands must ensure their Data Protection Notice complies with both EU-wide GDPR requirements and specific Dutch legal provisions, including any sector-specific regulations. The document should be written in clear, plain language and be easily accessible to all data subjects.

Suggested Sections

1. Identity and Contact Details: Information about the data controller, including official name, registration details, and contact information

2. Purpose and Legal Basis: Clear explanation of why personal data is collected and processed, and the legal grounds for processing

3. Categories of Personal Data: List and description of the types of personal data that are collected and processed

4. Recipients of Personal Data: Information about who receives or has access to the personal data, including third parties and service providers

5. Data Retention: Explanation of how long personal data is kept and criteria used to determine retention periods

6. Data Subject Rights: Detailed explanation of individual rights under GDPR and how to exercise them

7. Data Security: Overview of measures taken to protect personal data

8. International Transfers: Information about any transfers of data outside the EEA and safeguards in place

9. Complaints Procedure: How to file complaints and contact details for the Dutch Data Protection Authority

Optional Sections

1. Automated Decision Making: Required when automated decision-making or profiling is used

2. Cookie Information: Needed when the organization uses cookies or similar tracking technologies

3. Children's Privacy: Required when services might be used by or data collected from children

4. Special Categories of Data: Needed when processing sensitive personal data such as health information

5. CCTV Monitoring: Required when video surveillance is in use

6. Employee Data Processing: Specific section for employee-focused privacy notices

7. Marketing Communications: Required when personal data is used for marketing purposes

Suggested Schedules

1. Cookie List: Detailed list of cookies used, their purposes, and duration

2. Third Party Processors: List of data processors, their locations, and purposes of processing

3. Technical Security Measures: Detailed description of security measures and protocols

4. Data Retention Schedule: Specific retention periods for different categories of personal data

5. Processing Activities Register: Detailed breakdown of specific processing activities and their purposes

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Technology and Software

Healthcare

Financial Services

Retail and E-commerce

Education

Professional Services

Manufacturing

Telecommunications

Public Sector

Non-profit Organizations

Media and Entertainment

Transportation and Logistics

Real Estate

Energy and Utilities

Research and Development

Relevant Teams

Legal

Compliance

Information Security

Data Protection

Human Resources

Information Technology

Risk Management

Marketing

Customer Service

Operations

Privacy

Relevant Roles

Data Protection Officer

Privacy Officer

Compliance Manager

Legal Counsel

Information Security Manager

Risk Manager

HR Director

IT Manager

Chief Privacy Officer

Chief Information Security Officer

Chief Compliance Officer

General Counsel

Operations Manager

Customer Service Manager

Marketing Manager

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Authors

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