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The Voluntary Exit Letter is a critical document used when an employee initiates their departure from an organization in Nigeria. It serves as the company's official response to an employee's resignation letter and documents the agreed terms of separation. This document is essential for ensuring compliance with Nigerian labor laws, particularly the Labour Act Cap L1, LFN 2004, and protecting both parties' interests during the separation process. The letter typically includes details about the notice period, final settlements, ongoing obligations, and benefit arrangements. It's particularly important in the Nigerian context where formal documentation of employment separation is crucial for legal and regulatory compliance, as well as for maintaining clear records for future reference. The document helps prevent potential disputes by clearly outlining all termination terms and ensuring a smooth transition for both the organization and the departing employee.

1. Letter Header: Company letterhead, date, reference number, and addressee details

2. Subject Line: Clear indication that this is a voluntary exit/resignation acceptance letter

3. Acknowledgment: Confirmation of receipt of employee's resignation letter and its acceptance

4. Last Working Day: Clear statement of the agreed final working day and notice period fulfillment

5. Final Settlement: Overview of salary, benefits, and other entitlements to be paid

6. Company Property: List of company assets to be returned before departure

7. Handover Requirements: Basic expectations for knowledge transfer and work handover

8. Confidentiality Reminder: Reminder of ongoing confidentiality obligations

9. Reference Provision: Statement about providing employment references

10. Closing: Appreciation note and good wishes for future endeavors