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Voluntary Exit Letter for Nigeria

Voluntary Exit Letter Template for Nigeria

This document serves as a formal acceptance and documentation of an employee's voluntary resignation in accordance with Nigerian labor law. It outlines the terms and conditions of the employee's departure, including the final working day, settlement of dues, handling of company property, and ongoing obligations. The letter ensures compliance with the Nigerian Labour Act and related employment legislation while providing clear documentation of the mutually agreed separation terms. It addresses key aspects such as final settlements, benefit calculations, and handover requirements, serving as a crucial record for both the employer and employee.

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What is a Voluntary Exit Letter?

The Voluntary Exit Letter is a critical document used when an employee initiates their departure from an organization in Nigeria. It serves as the company's official response to an employee's resignation letter and documents the agreed terms of separation. This document is essential for ensuring compliance with Nigerian labor laws, particularly the Labour Act Cap L1, LFN 2004, and protecting both parties' interests during the separation process. The letter typically includes details about the notice period, final settlements, ongoing obligations, and benefit arrangements. It's particularly important in the Nigerian context where formal documentation of employment separation is crucial for legal and regulatory compliance, as well as for maintaining clear records for future reference. The document helps prevent potential disputes by clearly outlining all termination terms and ensuring a smooth transition for both the organization and the departing employee.

What sections should be included in a Voluntary Exit Letter?

1. Letter Header: Company letterhead, date, reference number, and addressee details

2. Subject Line: Clear indication that this is a voluntary exit/resignation acceptance letter

3. Acknowledgment: Confirmation of receipt of employee's resignation letter and its acceptance

4. Last Working Day: Clear statement of the agreed final working day and notice period fulfillment

5. Final Settlement: Overview of salary, benefits, and other entitlements to be paid

6. Company Property: List of company assets to be returned before departure

7. Handover Requirements: Basic expectations for knowledge transfer and work handover

8. Confidentiality Reminder: Reminder of ongoing confidentiality obligations

9. Reference Provision: Statement about providing employment references

10. Closing: Appreciation note and good wishes for future endeavors

What sections are optional to include in a Voluntary Exit Letter?

1. Non-Compete Reminder: Include when the employee is bound by existing non-compete agreements

2. Outstanding Leave: Include when there is accumulated leave to be addressed

3. Pension Details: Include for employees enrolled in company pension schemes

4. Medical Benefits Extension: Include if there are post-employment medical benefit arrangements

5. Share Options/Long-term Incentives: Include for employees with outstanding company shares or long-term incentives

6. Exit Interview: Include if an exit interview is required as part of the process

7. Tax Clearance: Include when specific tax clearance procedures are necessary

What schedules should be included in a Voluntary Exit Letter?

1. Final Settlement Calculation: Detailed breakdown of final payment including salary, benefits, and deductions

2. Company Property Checklist: Itemized list of company assets to be returned

3. Handover Document Template: Standard template for documenting handover information

4. Benefits Summary: Summary of any continuing or terminating benefits

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Nigeria

Publisher

Ƶ

Document Type

Termination Letter

Cost

Free to use
Relevant legal definitions




















Clauses




















Relevant Industries

Banking and Financial Services

Oil and Gas

Manufacturing

Technology and Telecommunications

Professional Services

Retail and Consumer Goods

Healthcare

Education

Construction and Real Estate

Mining

Agriculture

Transportation and Logistics

Media and Entertainment

Public Sector

Non-Profit Organizations

Relevant Teams

Human Resources

Legal

Finance

Operations

Information Technology

Marketing

Sales

Customer Service

Research and Development

Administration

Quality Assurance

Business Development

Corporate Communications

Procurement

Facilities Management

Relevant Roles

Chief Executive Officer

Managing Director

Department Manager

HR Director

HR Manager

Legal Counsel

Finance Director

Operations Manager

Project Manager

Senior Engineer

Marketing Manager

Sales Executive

Account Manager

Technical Lead

Administrative Officer

Research Analyst

Product Manager

Customer Service Manager

Business Development Manager

Quality Assurance Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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