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1. Letter Header: Company letterhead, date, reference number, and addressee details
2. Subject Line: Clear indication that this is a voluntary exit/resignation acceptance letter
3. Acknowledgment: Confirmation of receipt of employee's resignation letter and its acceptance
4. Last Working Day: Clear statement of the agreed final working day and notice period fulfillment
5. Final Settlement: Overview of salary, benefits, and other entitlements to be paid
6. Company Property: List of company assets to be returned before departure
7. Handover Requirements: Basic expectations for knowledge transfer and work handover
8. Confidentiality Reminder: Reminder of ongoing confidentiality obligations
9. Reference Provision: Statement about providing employment references
10. Closing: Appreciation note and good wishes for future endeavors
1. Non-Compete Reminder: Include when the employee is bound by existing non-compete agreements
2. Outstanding Leave: Include when there is accumulated leave to be addressed
3. Pension Details: Include for employees enrolled in company pension schemes
4. Medical Benefits Extension: Include if there are post-employment medical benefit arrangements
5. Share Options/Long-term Incentives: Include for employees with outstanding company shares or long-term incentives
6. Exit Interview: Include if an exit interview is required as part of the process
7. Tax Clearance: Include when specific tax clearance procedures are necessary
1. Final Settlement Calculation: Detailed breakdown of final payment including salary, benefits, and deductions
2. Company Property Checklist: Itemized list of company assets to be returned
3. Handover Document Template: Standard template for documenting handover information
4. Benefits Summary: Summary of any continuing or terminating benefits
Banking and Financial Services
Oil and Gas
Manufacturing
Technology and Telecommunications
Professional Services
Retail and Consumer Goods
Healthcare
Education
Construction and Real Estate
Mining
Agriculture
Transportation and Logistics
Media and Entertainment
Public Sector
Non-Profit Organizations
Human Resources
Legal
Finance
Operations
Information Technology
Marketing
Sales
Customer Service
Research and Development
Administration
Quality Assurance
Business Development
Corporate Communications
Procurement
Facilities Management
Chief Executive Officer
Managing Director
Department Manager
HR Director
HR Manager
Legal Counsel
Finance Director
Operations Manager
Project Manager
Senior Engineer
Marketing Manager
Sales Executive
Account Manager
Technical Lead
Administrative Officer
Research Analyst
Product Manager
Customer Service Manager
Business Development Manager
Quality Assurance Manager
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