The Discontinuation of Services Letter to Employee is a crucial document in Nigerian employment law, used when an employer needs to formally terminate an employment relationship. It serves as official documentation of the termination decision and protects both parties by clearly stating the terms of separation. This document type is essential for compliance with Nigerian labor laws, particularly the Labour Act (Cap L1, LFN 2004), and should be used whenever employment is terminated, whether due to performance issues, redundancy, or other legitimate business reasons. The letter should include specific termination dates, notice periods, final payment details, and any post-employment obligations, while ensuring all content aligns with Nigerian employment regulations and company policies. Proper documentation through this letter helps prevent future disputes and ensures a professional closure to the employment relationship.
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1. Letter Header: Company letterhead, date, reference number, and employee's contact details
2. Subject Line: Clear indication that this is a discontinuation of services/termination notice
3. Opening Statement: Formal introduction referencing any prior discussions or warnings if applicable
4. Termination Details: Specific date of termination and notice period information
5. Reason for Termination: Clear but concise explanation of the grounds for termination
6. Final Payments: Information about final salary, benefits, and other entitlements
7. Company Property: List of company items to be returned and process for return
8. Closing Statement: Professional conclusion with any necessary acknowledgment requirements
9. Signature Block: Official signature, name and designation of the authorized signatory
1. Non-Compete Reminder: Include when employee is bound by existing non-compete agreements
2. Confidentiality Obligations: Include when employee has access to sensitive information
3. Transition Plan: Include when employee needs to hand over specific duties or projects
4. Exit Interview: Include when company policy requires an exit interview
5. Reference Policy: Include when specifying company's policy on providing references
6. Legal Rights Statement: Include when termination involves potential legal considerations
7. Severance Package: Include when offering additional compensation or benefits
1. Final Settlement Calculation: Detailed breakdown of final payment including salary, benefits, and deductions
2. Company Property Checklist: Itemized list of company assets to be returned
3. Benefits Continuation Notice: Details about post-employment benefits if applicable
4. Certificate of Service: Official document confirming employment period and position held
Authors
Relevant legal definitions
Clauses
Relevant Industries
Banking and Finance
Technology
Manufacturing
Retail
Healthcare
Education
Oil and Gas
Telecommunications
Professional Services
Construction
Mining
Agriculture
Transportation and Logistics
Hospitality
Media and Entertainment
Relevant Teams
Human Resources
Legal
Compliance
Administration
Employee Relations
Personnel Management
Operations
Relevant Roles
Human Resources Manager
Legal Counsel
HR Director
Department Manager
HR Business Partner
Chief Human Resources Officer
Personnel Administrator
Employee Relations Manager
HR Operations Manager
Legal Manager
Compliance Officer
Administrative Manager
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