Release Of Records Request Form - Malaysia

Release Of Records Request Form for Malaysia

Release Of Records Request Form Template for Malaysia

A standardized form used in Malaysia for requesting access to personal, medical, educational, or other official records, complying with the Personal Data Protection Act 2010 and other relevant Malaysian legislation. This document facilitates the formal process of requesting records from various institutions while ensuring proper authorization, identity verification, and data protection compliance. It includes provisions for different types of requestors, varying levels of urgency, and different categories of records, while maintaining the necessary legal safeguards for privacy and confidentiality under Malaysian law.

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What is a Release Of Records Request Form?

The Release of Records Request Form serves as a crucial document in Malaysia's information access framework, designed to facilitate the formal process of requesting various types of records while ensuring compliance with the Personal Data Protection Act 2010 and other relevant regulations. This document is essential when individuals, legal representatives, or authorized parties need to access records held by institutions such as healthcare providers, educational facilities, government agencies, or private organizations. The form incorporates necessary elements for proper authorization, identity verification, and specific record identification, while protecting both the requestor's rights and the record holder's legal obligations. It can be used for various purposes, from obtaining medical records for treatment to accessing educational transcripts for employment, and includes provisions for both routine and urgent requests.

What sections should be included in a Release Of Records Request Form?

1. Requestor Information: Details of the person making the request, including full name, IC number/passport, contact information, and current address

2. Subject of Records: If different from requestor, details of the person whose records are being requested, including their relationship to the requestor

3. Record Holder Details: Information about the organization/entity holding the records, including department name and address

4. Records Description: Specific description of the records being requested, including date ranges and types of records

5. Purpose of Request: Statement explaining the reason for requesting the records

6. Authorization: Clear statement of authorization to release the specified records

7. Verification Method: Preferred method to receive and verify identity for collecting the records

8. Declaration: Statement confirming the truth of all information provided and understanding of the terms

What sections are optional to include in a Release Of Records Request Form?

1. Legal Representative Authorization: Required when the request is made by a lawyer or legal representative on behalf of the subject

2. Urgent Request Details: To be included when expedited processing is required, including justification for urgency

3. Third Party Consent: Required when requesting records that contain information about other individuals

4. Medical Emergency Declaration: Specific section for urgent medical record requests, including physician certification if required

5. Estate Administrator Authorization: Required when requesting records of a deceased person

What schedules should be included in a Release Of Records Request Form?

1. Schedule A - Identity Verification Documents: List of acceptable identification documents and requirements for submission

2. Schedule B - Fee Schedule: Breakdown of applicable fees for different types of records and processing times

3. Schedule C - Authorization Forms: Standard forms for different types of authorization (third party, legal representative, etc.)

4. Appendix 1 - Processing Timeline: Standard processing times and procedures for different types of requests

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Free to use

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What is a Release Of Records Request Form?

What sections should be included in a Release Of Records Request Form?

What sections are optional to include in a Release Of Records Request Form?

What schedules should be included in a Release Of Records Request Form?

Authors

Alex Denne

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