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Authorization To Release Employee Information Form for Malaysia

Authorization To Release Employee Information Form Template for Malaysia

This document serves as a formal authorization mechanism under Malaysian law, particularly compliant with the Personal Data Protection Act 2010, allowing employers to release specified employee information to designated third parties. The form establishes clear parameters for information sharing, including the scope of data to be released, the duration of the authorization, and the specific parties authorized to receive the information. It incorporates necessary safeguards to protect employee privacy rights while facilitating legitimate business needs for information sharing in the Malaysian context.

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What is a Authorization To Release Employee Information Form?

The Authorization To Release Employee Information Form is a critical document used in Malaysian business operations when there is a need to share employee information with third parties while maintaining compliance with data protection laws. This form becomes necessary in various scenarios such as employment verification requests, background checks, benefit administration, or when sharing information with government authorities. The document must comply with the Personal Data Protection Act 2010 and other relevant Malaysian regulations, requiring explicit consent from employees before their personal information can be shared. It serves as a protective measure for both the employer and employee by clearly documenting the scope of authorized information release, the intended recipients, and the duration of the authorization.

What sections should be included in a Authorization To Release Employee Information Form?

1. Employee Information: Section containing the employee's full identification details including name, employee ID, department, and position

2. Authorization Statement: Clear statement of authorization including the purpose of the release and the employee's voluntary consent

3. Information to be Released: Specific details of what information is authorized for release, with clear categorization

4. Recipient Information: Details of the person(s) or organization(s) authorized to receive the information

5. Duration of Authorization: Specification of how long the authorization remains valid

6. Rights and Revocation: Statement of the employee's rights including the right to revoke authorization

7. Signatures and Date: Space for employee signature, date, and any required witness signatures

What sections are optional to include in a Authorization To Release Employee Information Form?

1. Third Party Authorization: Additional section when authorization is being given to multiple third parties or when cascading authorization is needed

2. Special Categories of Data: Section specifically addressing sensitive personal data as defined under PDPA 2010, required when such data is involved

3. International Transfer: Required when information may be transferred outside Malaysia, addressing cross-border data transfer requirements

4. Language Declaration: Required when the form is provided in multiple languages, confirming which version prevails

What schedules should be included in a Authorization To Release Employee Information Form?

1. Schedule A - Categories of Information: Detailed checklist of specific information categories authorized for release

2. Schedule B - Authorized Recipients List: Complete list of authorized recipients when multiple parties are involved

3. Appendix 1 - Revocation Form: Template form for revoking the authorization if needed

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Malaysia

Publisher

Ƶ

Cost

Free to use
Relevant legal definitions















Clauses















Relevant Industries

Banking and Financial Services

Healthcare

Education

Manufacturing

Technology

Professional Services

Retail

Hospitality

Construction

Transportation and Logistics

Government and Public Sector

Telecommunications

Relevant Teams

Human Resources

Legal

Compliance

Data Protection

Employee Relations

Risk Management

Corporate Secretariat

Information Security

Administration

Relevant Roles

Human Resources Manager

Data Protection Officer

Compliance Officer

HR Administrator

Legal Counsel

Privacy Officer

Employee Relations Manager

HR Business Partner

Recruitment Manager

Benefits Administrator

Personnel Manager

HR Director

Corporate Secretary

Risk Management Officer

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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