A Board Resolution Change Authorised Signatory Bank document is essential when a company in Malaysia needs to modify its banking signing authorities. This may be necessary due to personnel changes, corporate restructuring, or revised internal controls. The resolution must comply with Malaysian Companies Act 2016 and relevant banking regulations, requiring formal board approval and proper documentation. It typically includes details of new signatories, specific signing powers, transaction limits, and operating mandates for bank accounts. The document serves as the primary evidence for banks to implement changes in signing arrangements and is crucial for maintaining proper corporate governance and internal controls. This type of resolution is commonly used during leadership transitions, when adding or removing signatories, or when updating signing authorities to reflect new organizational structures.
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1. Title and Date: Formal title of the resolution and date of the board meeting
2. Company Details: Full legal name of the company, registration number, and registered address
3. Meeting Details: Confirmation of proper notice, quorum present, and meeting validity
4. Current Authority Status: Statement of existing signing arrangements and authorized signatories
5. Resolution Statement: The formal 'RESOLVED' statements detailing the changes in signing authority
6. New Signatory Details: Names, positions, and identification details of new authorized signatories
7. Signing Limits and Conditions: Specific monetary limits and signing conditions (e.g., single/joint authority)
8. Revocation of Previous Authority: Statement revoking previous signing mandates
9. Bank Instructions: Specific instructions to the bank regarding implementation
10. Certification: Company Secretary's certification of the resolution's validity
1. Attendance List: List of directors present/absent - include when required by company constitution or for major banks
2. Voting Results: Include when there's a split vote or when specifically required by company constitution
3. Digital Banking Access: Include when changing online banking access authorities alongside physical signing rights
4. Special Instructions: Any special operational requirements or restrictions - include when there are specific company policies
5. Compliance Declaration: Include when dealing with high-risk transactions or when required by specific banks
1. Schedule 1 - Specimen Signatures: Specimen signatures of all new authorized signatories
2. Schedule 2 - List of Affected Accounts: Detailed list of all bank accounts affected by the resolution
3. Schedule 3 - Identification Documents: Copies of ID documents for new signatories
4. Appendix A - Bank Mandate Form: Bank-specific forms required for changing signatories
5. Appendix B - Director Information Form: Biographical and contact information for new signatories
Authors
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Manufacturing
Retail
Technology
Healthcare
Education
Construction
Real Estate
Telecommunications
Transportation and Logistics
Energy
Professional Services
Non-Profit Organizations
Government Linked Companies
Small and Medium Enterprises
Relevant Teams
Finance
Legal
Corporate Secretarial
Treasury
Compliance
Corporate Governance
Board Secretariat
Risk Management
Executive Office
Banking Relations
Relevant Roles
Chief Executive Officer
Chief Financial Officer
Finance Director
Managing Director
Company Secretary
Board Director
Financial Controller
Treasury Manager
Finance Manager
General Manager
Executive Director
Head of Finance
Compliance Officer
Corporate Governance Officer
Board Chairman
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