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Supplier Authorization Letter for Malta

Supplier Authorization Letter Template for Malta

A formal letter issued under Maltese law that officially authorizes a party to act as an approved supplier, distributor, or representative for specified products or services. The document, governed by Maltese commercial and contract law, establishes the scope of authorization, territory rights, duration, and key terms of the supplier-distributor relationship. It serves as official proof of the business relationship and the authorized party's right to represent, sell, or distribute the supplier's products or services within specified parameters.

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Supplier Authorization Letter

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What is a Supplier Authorization Letter?

The Supplier Authorization Letter is a crucial business document used when a company needs to formally authorize another entity to act as its official supplier, distributor, or representative. This document, governed by Maltese law and EU regulations, provides official verification of the business relationship and helps prevent unauthorized distribution or representation. It typically includes specific details about authorized products or services, territorial rights, duration of authorization, and any conditions or limitations. The letter is particularly important in regulated industries or when dealing with government contracts, public tenders, or situations requiring proof of authentic supplier relationships. As a formal authorization document, it helps protect both the authorizing company and the authorized party by clearly defining the scope and terms of their business relationship.

What sections should be included in a Supplier Authorization Letter?

1. Letter Header and Date: Company letterhead, date, and reference number if applicable

2. Recipient Details: Full name and address of the party to whom the authorization is being granted

3. Subject Line: Clear indication that this is a Supplier Authorization Letter

4. Authorization Statement: Clear and unambiguous statement of authorization, identifying the authorized party and their role

5. Scope of Authorization: Specific products/services covered by the authorization and territory of validity

6. Duration: Period of validity for the authorization

7. Terms and Conditions: Key conditions and limitations of the authorization

8. Company Details: Authorizing company's full legal name, registration number, and registered address

9. Authorized Signatory: Name, title, and signature of the authorized company representative

10. Authentication Elements: Company stamp, witness signature if required, and any other verification elements

What sections are optional to include in a Supplier Authorization Letter?

1. Non-Exclusivity Clause: Include when the authorization is non-exclusive and other parties may be similarly authorized

2. Specific Restrictions: When there are particular limitations on the authorization that need to be explicitly stated

3. Sub-authorization Rights: Include when the authorized party is permitted to sub-authorize others

4. Quality Control Requirements: When specific quality standards or certifications must be maintained

5. Reporting Requirements: When the authorized party needs to provide regular reports or updates

6. Termination Provisions: Include when specific termination conditions need to be outlined

7. Dispute Resolution: When specific dispute resolution mechanisms need to be specified

What schedules should be included in a Supplier Authorization Letter?

1. Product List: Detailed list of products or services covered by the authorization

2. Territory Map: Visual representation of the authorized territory if geographical limits apply

3. Required Certifications: Copies of relevant certificates or licenses that validate the authorization

4. Corporate Resolution: Copy of the corporate resolution authorizing the signatory to issue this letter

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Malta

Publisher

Ƶ

Sector

Banking

Cost

Free to use
Relevant legal definitions
















Clauses
















Relevant Industries

Manufacturing

Retail

Technology and Software

Pharmaceutical

Medical Devices

Consumer Goods

Industrial Equipment

Automotive

Electronics

Food and Beverage

Telecommunications

Construction Materials

Relevant Teams

Legal

Procurement

Supply Chain

Commercial

Sales

Business Development

Compliance

Operations

Vendor Management

Contract Administration

Relevant Roles

Procurement Manager

Supply Chain Director

Commercial Director

Sales Manager

Business Development Manager

Legal Counsel

Contracts Manager

Channel Manager

Distribution Manager

Vendor Relations Manager

Compliance Officer

Chief Operating Officer

Purchasing Manager

Operations Director

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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