The Supplier Authorization Letter is a crucial business document used when a company needs to formally authorize another entity to act as its official supplier, distributor, or representative. This document, governed by Maltese law and EU regulations, provides official verification of the business relationship and helps prevent unauthorized distribution or representation. It typically includes specific details about authorized products or services, territorial rights, duration of authorization, and any conditions or limitations. The letter is particularly important in regulated industries or when dealing with government contracts, public tenders, or situations requiring proof of authentic supplier relationships. As a formal authorization document, it helps protect both the authorizing company and the authorized party by clearly defining the scope and terms of their business relationship.
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1. Letter Header and Date: Company letterhead, date, and reference number if applicable
2. Recipient Details: Full name and address of the party to whom the authorization is being granted
3. Subject Line: Clear indication that this is a Supplier Authorization Letter
4. Authorization Statement: Clear and unambiguous statement of authorization, identifying the authorized party and their role
5. Scope of Authorization: Specific products/services covered by the authorization and territory of validity
6. Duration: Period of validity for the authorization
7. Terms and Conditions: Key conditions and limitations of the authorization
8. Company Details: Authorizing company's full legal name, registration number, and registered address
9. Authorized Signatory: Name, title, and signature of the authorized company representative
10. Authentication Elements: Company stamp, witness signature if required, and any other verification elements
1. Non-Exclusivity Clause: Include when the authorization is non-exclusive and other parties may be similarly authorized
2. Specific Restrictions: When there are particular limitations on the authorization that need to be explicitly stated
3. Sub-authorization Rights: Include when the authorized party is permitted to sub-authorize others
4. Quality Control Requirements: When specific quality standards or certifications must be maintained
5. Reporting Requirements: When the authorized party needs to provide regular reports or updates
6. Termination Provisions: Include when specific termination conditions need to be outlined
7. Dispute Resolution: When specific dispute resolution mechanisms need to be specified
1. Product List: Detailed list of products or services covered by the authorization
2. Territory Map: Visual representation of the authorized territory if geographical limits apply
3. Required Certifications: Copies of relevant certificates or licenses that validate the authorization
4. Corporate Resolution: Copy of the corporate resolution authorizing the signatory to issue this letter
Authors
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Retail
Technology and Software
Pharmaceutical
Medical Devices
Consumer Goods
Industrial Equipment
Automotive
Electronics
Food and Beverage
Telecommunications
Construction Materials
Relevant Teams
Legal
Procurement
Supply Chain
Commercial
Sales
Business Development
Compliance
Operations
Vendor Management
Contract Administration
Relevant Roles
Procurement Manager
Supply Chain Director
Commercial Director
Sales Manager
Business Development Manager
Legal Counsel
Contracts Manager
Channel Manager
Distribution Manager
Vendor Relations Manager
Compliance Officer
Chief Operating Officer
Purchasing Manager
Operations Director
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