A Proforma Invoice is a crucial preliminary commercial document widely used in Indian business transactions, both domestic and international. It serves as a formal quotation and commitment from the seller, providing detailed information about products or services, pricing, payment terms, and delivery conditions. The document is governed by various Indian regulations, including the GST laws, Foreign Trade (Development and Regulation) Act, and when applicable, FEMA regulations for international transactions. Proforma Invoices are particularly important in international trade as they are often required for import permits, opening letters of credit, and customs clearance. While not a final invoice, they carry significant legal weight and should be prepared with attention to detail and compliance with relevant regulations.
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1. Company Details (Seller): Complete details of the selling company including GST registration number, address, and contact information
2. Buyer Information: Complete details of the buyer including shipping address and contact information
3. Proforma Invoice Number and Date: Unique invoice reference number and date of issue
4. Product/Service Details: Detailed description of products/services, including quantity, unit price, HSN/SAC codes
5. Pricing Details: Item-wise pricing, subtotals, applicable taxes, and total amount
6. Payment Terms: Payment conditions, method of payment, and bank details
7. Delivery Terms: Shipping method, delivery timeline, and Incoterms if applicable
8. Validity Period: Period for which the proforma invoice remains valid
1. Special Instructions: Any specific handling, packaging, or shipping instructions - used when goods require special handling
2. Terms and Conditions: Additional terms of sale - included for complex transactions or when specifically required
3. Currency Information: Exchange rate details and currency conversion terms - used for international transactions
4. Insurance Details: Information about shipping insurance - included when relevant to the transaction
5. Export/Import Details: Customs-related information including HS codes - required for international shipments
6. Certification/Compliance: Product certification or compliance details - included when required by industry or destination country
1. Detailed Product Specifications: Technical specifications, drawings, or detailed product descriptions when required
2. Price Breakdown Schedule: Detailed breakdown of costs including shipping, insurance, and other charges
3. Quality Certification Documents: Copies of relevant quality certificates or compliance documents
4. Terms of Trade: Detailed explanation of trade terms and conditions for complex transactions
Authors
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
International Trade
Retail
Wholesale
E-commerce
Technology
Automotive
Pharmaceuticals
Textiles
Agriculture
Electronics
Construction Materials
Chemical Industry
Food and Beverage
Consumer Goods
Relevant Teams
Sales
Finance
Export
Import
Commercial Operations
Supply Chain
Procurement
Trade Compliance
Business Development
Shipping and Logistics
Accounts Receivable
Documentation
Relevant Roles
Export Manager
Import Manager
Sales Manager
Account Executive
Commercial Manager
Finance Manager
Supply Chain Manager
Procurement Officer
Trade Compliance Officer
Business Development Manager
International Sales Representative
Shipping Coordinator
Customs Compliance Specialist
Trade Documentation Specialist
Credit Controller
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