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Proforma Invoice for India

Proforma Invoice Template for India

A Proforma Invoice is a preliminary commercial document that details a quotation for goods or services in a format similar to a commercial invoice. Under Indian law, particularly governed by the GST regime and foreign trade regulations, it serves as a binding document stating the seller's commitment to provide specified goods or services at stated prices and terms. While not a final invoice, it includes comprehensive details about the transaction, including product specifications, pricing, payment terms, and delivery conditions, making it particularly valuable for international trade and customs purposes.

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What is a Proforma Invoice?

A Proforma Invoice is a crucial preliminary commercial document widely used in Indian business transactions, both domestic and international. It serves as a formal quotation and commitment from the seller, providing detailed information about products or services, pricing, payment terms, and delivery conditions. The document is governed by various Indian regulations, including the GST laws, Foreign Trade (Development and Regulation) Act, and when applicable, FEMA regulations for international transactions. Proforma Invoices are particularly important in international trade as they are often required for import permits, opening letters of credit, and customs clearance. While not a final invoice, they carry significant legal weight and should be prepared with attention to detail and compliance with relevant regulations.

What sections should be included in a Proforma Invoice?

1. Company Details (Seller): Complete details of the selling company including GST registration number, address, and contact information

2. Buyer Information: Complete details of the buyer including shipping address and contact information

3. Proforma Invoice Number and Date: Unique invoice reference number and date of issue

4. Product/Service Details: Detailed description of products/services, including quantity, unit price, HSN/SAC codes

5. Pricing Details: Item-wise pricing, subtotals, applicable taxes, and total amount

6. Payment Terms: Payment conditions, method of payment, and bank details

7. Delivery Terms: Shipping method, delivery timeline, and Incoterms if applicable

8. Validity Period: Period for which the proforma invoice remains valid

What sections are optional to include in a Proforma Invoice?

1. Special Instructions: Any specific handling, packaging, or shipping instructions - used when goods require special handling

2. Terms and Conditions: Additional terms of sale - included for complex transactions or when specifically required

3. Currency Information: Exchange rate details and currency conversion terms - used for international transactions

4. Insurance Details: Information about shipping insurance - included when relevant to the transaction

5. Export/Import Details: Customs-related information including HS codes - required for international shipments

6. Certification/Compliance: Product certification or compliance details - included when required by industry or destination country

What schedules should be included in a Proforma Invoice?

1. Detailed Product Specifications: Technical specifications, drawings, or detailed product descriptions when required

2. Price Breakdown Schedule: Detailed breakdown of costs including shipping, insurance, and other charges

3. Quality Certification Documents: Copies of relevant quality certificates or compliance documents

4. Terms of Trade: Detailed explanation of trade terms and conditions for complex transactions

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

India

Publisher

Ƶ

Document Type

Invoice Form

Sector

Sales

Cost

Free to use
Relevant legal definitions






























Clauses




















Relevant Industries

Manufacturing

International Trade

Retail

Wholesale

E-commerce

Technology

Automotive

Pharmaceuticals

Textiles

Agriculture

Electronics

Construction Materials

Chemical Industry

Food and Beverage

Consumer Goods

Relevant Teams

Sales

Finance

Export

Import

Commercial Operations

Supply Chain

Procurement

Trade Compliance

Business Development

Shipping and Logistics

Accounts Receivable

Documentation

Relevant Roles

Export Manager

Import Manager

Sales Manager

Account Executive

Commercial Manager

Finance Manager

Supply Chain Manager

Procurement Officer

Trade Compliance Officer

Business Development Manager

International Sales Representative

Shipping Coordinator

Customs Compliance Specialist

Trade Documentation Specialist

Credit Controller

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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