The Proforma Invoice Template is a crucial document in UAE business operations, serving as a preliminary invoice issued before the final sale is completed. It is particularly important in international trade and local transactions where formal quotations are required. This document type is governed by UAE federal laws, including VAT legislation and commercial transaction regulations, requiring specific information such as tax registration numbers, detailed product descriptions, and payment terms. The template is designed to meet both UAE legal requirements and international trade standards, making it suitable for businesses engaged in import/export activities, local trade, and various commercial transactions. A properly structured proforma invoice is often required for customs clearance, opening letters of credit, and obtaining import permits in the UAE.
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1. Company Information Header: Seller's complete business details including legal name, trade license number, VAT registration number, address, and contact information
2. Invoice Details: Proforma invoice number, date of issue, and validity period
3. Customer Information: Complete buyer details including name, address, VAT registration number (if applicable), and contact information
4. Item Details: Detailed description of goods/services, quantities, unit prices, and total amount per item
5. Pricing Summary: Subtotal, VAT amount (if applicable), shipping costs, and total amount in both figures and words
6. Payment Terms: Payment conditions, method of payment, and banking details
7. Delivery Terms: Shipping terms, delivery timeline, and Incoterms (if applicable)
8. Currency Information: Specified currency and exchange rate information if relevant
1. Special Conditions: Include when there are specific terms or conditions related to the order, such as minimum quantity requirements or special handling instructions
2. Product Specifications: Add when detailed technical specifications or product details need to be highlighted
3. Export Information: Include for international transactions, containing HS codes, country of origin, and export control information
4. Warranty Information: Add when specific warranty terms need to be communicated
5. Packaging Details: Include when special packaging requirements or specifications need to be mentioned
6. Insurance Coverage: Add when specific insurance arrangements need to be specified for the shipment
1. Product Images: Visual representation of the products being quoted
2. Technical Specifications: Detailed technical drawings or specifications when required
3. Quality Certificates: Copies of relevant quality certifications or compliance documents
4. Terms and Conditions: Detailed terms and conditions of sale if too lengthy to include in the main document
Authors
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Trading
Import/Export
Retail
Wholesale
E-commerce
Technology
Construction
Healthcare
Automotive
Fashion and Luxury Goods
Electronics
Food and Beverage
Industrial Equipment
Professional Services
Relevant Teams
Finance
Accounts
Sales
Commercial Operations
Export
Procurement
Billing
Trade Finance
Business Development
Logistics
Supply Chain
Relevant Roles
Finance Manager
Accounts Receivable Specialist
Sales Manager
Export Manager
Commercial Director
Procurement Officer
Billing Coordinator
Trade Finance Specialist
Business Development Manager
Logistics Coordinator
Credit Controller
Operations Manager
Supply Chain Manager
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