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Proforma Invoice for United Arab Emirates

Proforma Invoice Template for United Arab Emirates

A comprehensive proforma invoice template designed in compliance with UAE federal laws, particularly Federal Decree-Law No. (8) of 2017 on Value Added Tax and UAE Commercial Transactions Law. This document serves as a preliminary bill of sale that details the products or services, their quantities, and prices before the actual sale takes place. The template incorporates all necessary elements required by UAE legislation, including VAT requirements, while following international trade practices. It is structured to facilitate both domestic and international transactions, with specific attention to UAE's commercial documentation requirements and tax regulations.

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What is a Proforma Invoice?

The Proforma Invoice Template is a crucial document in UAE business operations, serving as a preliminary invoice issued before the final sale is completed. It is particularly important in international trade and local transactions where formal quotations are required. This document type is governed by UAE federal laws, including VAT legislation and commercial transaction regulations, requiring specific information such as tax registration numbers, detailed product descriptions, and payment terms. The template is designed to meet both UAE legal requirements and international trade standards, making it suitable for businesses engaged in import/export activities, local trade, and various commercial transactions. A properly structured proforma invoice is often required for customs clearance, opening letters of credit, and obtaining import permits in the UAE.

What sections should be included in a Proforma Invoice?

1. Company Information Header: Seller's complete business details including legal name, trade license number, VAT registration number, address, and contact information

2. Invoice Details: Proforma invoice number, date of issue, and validity period

3. Customer Information: Complete buyer details including name, address, VAT registration number (if applicable), and contact information

4. Item Details: Detailed description of goods/services, quantities, unit prices, and total amount per item

5. Pricing Summary: Subtotal, VAT amount (if applicable), shipping costs, and total amount in both figures and words

6. Payment Terms: Payment conditions, method of payment, and banking details

7. Delivery Terms: Shipping terms, delivery timeline, and Incoterms (if applicable)

8. Currency Information: Specified currency and exchange rate information if relevant

What sections are optional to include in a Proforma Invoice?

1. Special Conditions: Include when there are specific terms or conditions related to the order, such as minimum quantity requirements or special handling instructions

2. Product Specifications: Add when detailed technical specifications or product details need to be highlighted

3. Export Information: Include for international transactions, containing HS codes, country of origin, and export control information

4. Warranty Information: Add when specific warranty terms need to be communicated

5. Packaging Details: Include when special packaging requirements or specifications need to be mentioned

6. Insurance Coverage: Add when specific insurance arrangements need to be specified for the shipment

What schedules should be included in a Proforma Invoice?

1. Product Images: Visual representation of the products being quoted

2. Technical Specifications: Detailed technical drawings or specifications when required

3. Quality Certificates: Copies of relevant quality certifications or compliance documents

4. Terms and Conditions: Detailed terms and conditions of sale if too lengthy to include in the main document

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Publisher

Ƶ

Document Type

Invoice Form

Sector

Sales

Cost

Free to use
Relevant legal definitions






























Clauses


















Relevant Industries

Manufacturing

Trading

Import/Export

Retail

Wholesale

E-commerce

Technology

Construction

Healthcare

Automotive

Fashion and Luxury Goods

Electronics

Food and Beverage

Industrial Equipment

Professional Services

Relevant Teams

Finance

Accounts

Sales

Commercial Operations

Export

Procurement

Billing

Trade Finance

Business Development

Logistics

Supply Chain

Relevant Roles

Finance Manager

Accounts Receivable Specialist

Sales Manager

Export Manager

Commercial Director

Procurement Officer

Billing Coordinator

Trade Finance Specialist

Business Development Manager

Logistics Coordinator

Credit Controller

Operations Manager

Supply Chain Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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