A Board Resolution For Transfer Of Shares In Demat Form is a crucial document required under Indian corporate law when shares need to be transferred between parties in electronic form. This resolution is mandatory under the Companies Act, 2013, and must comply with SEBI regulations and the Depositories Act, 1996. It is typically used when shareholders request to transfer their dematerialized shares to another party, requiring board approval as per the company's Articles of Association. The resolution must include specific details such as the number of shares being transferred, parties involved, their demat account details, and explicit authorization for executing the transfer. This document forms part of the company's permanent records and may be required by depositories, regulatory authorities, or for audit purposes. It's particularly important for ensuring proper corporate governance and maintaining transparent records of share ownership changes.
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1. Title and Company Details: Name of the company, CIN, registered office address, and date of the resolution
2. Meeting Details: Date, time, venue/mode of the board meeting, and directors present
3. Background: Brief context about the share transfer request received and reason for consideration
4. Reference to Authority: Citation of relevant provisions of Companies Act, Articles of Association, and other applicable regulations
5. Details of Shares: Specific information about shares being transferred including number, face value, distinctive numbers (if applicable), and current form
6. Transfer Details: Names and details of transferor and transferee, their demat account information
7. Resolution Text: The main resolution text approving the transfer with specific authorizations
8. Authorization: Specific powers granted to officers/authorized signatories to execute the transfer
9. Certification: Certification by the Company Secretary or Director that the resolution is true copy
1. Quorum Confirmation: Explicit confirmation of meeting quorum - include when required by Articles of Association
2. Director Interest Disclosure: Declaration of any directors' interest in the transfer - include if any directors are related parties
3. Compliance Statement: Statement confirming compliance with SEBI regulations - required for listed companies
4. Lock-in Period Reference: Details of any applicable lock-in period - include if shares are subject to lock-in
5. Tax Implications: Reference to tax considerations - include if there are specific tax implications to be noted
1. Share Transfer Details: Detailed schedule listing share certificate numbers, distinctive numbers, and other specific share identification details
2. Depository Participant Details: Complete details of the depository participants involved and their respective IDs
3. Supporting Documents: List of all supporting documents submitted with the transfer request
4. Authorized Signatories: List of authorized signatories with their specimen signatures and extent of authorization
Authors
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Banking
Information Technology
Manufacturing
Pharmaceuticals
Real Estate
Infrastructure
Retail
Energy
Telecommunications
Healthcare
Education
Professional Services
Mining
Agriculture
Any sector with incorporated companies
Relevant Teams
Legal
Corporate Secretarial
Compliance
Corporate Governance
Board Administration
Share Registry
Corporate Affairs
Executive Office
Investor Relations
Relevant Roles
Company Secretary
Director
Board Member
Compliance Officer
Legal Counsel
Corporate Lawyer
Managing Director
CEO
CFO
Corporate Governance Officer
Share Transfer Agent
Depository Participant Officer
Registrar and Transfer Agent
Corporate Affairs Manager
Legal Manager
Board Secretary
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