The Authorization Letter To Represent On Behalf Of Company is a crucial legal document used in Indian corporate operations when a company needs to delegate authority to specific individuals to act as its representative. This document is essential when companies need to authorize employees or agents to handle various business matters, such as signing documents, attending meetings, dealing with government authorities, or conducting financial transactions. It must comply with Indian corporate law, particularly the Companies Act 2013, and should clearly specify the scope of authority, duration, and any limitations. The letter serves as evidence of the representative's authority when dealing with third parties and helps protect both the company's interests and those of parties dealing with the authorized representative. It's particularly important in situations where the company's directors or regular signatories cannot be physically present for certain business activities.
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1. Letter Header: Company letterhead including company name, registration number, registered address, and contact details
2. Date and Reference: Current date and any reference number for tracking purposes
3. Recipient Details: Name and address of the person/organization to whom the authorization letter is being presented
4. Subject Line: Clear indication that this is an Authorization Letter
5. Authorized Person Details: Full name, designation, and identification details of the person being authorized
6. Scope of Authorization: Clear and specific description of the powers and activities being authorized
7. Duration of Authority: Specific time period for which the authorization is valid
8. Company Authorization: Statement confirming the company's authority to issue this letter and compliance with company policies
9. Signature Block: Signatures of authorized company officials with their names, designations, and company seal
1. Financial Limitations: Specific monetary limits or financial boundaries of the authorization, if applicable
2. Reporting Requirements: Any reporting obligations of the authorized person to the company
3. Revocation Clause: Terms and conditions under which the authorization may be revoked
4. Substitution Rights: Whether the authorized person can delegate their authority to others
5. Conflict Resolution: Procedure for handling disputes or conflicts arising from the authorization
6. Compliance Requirements: Specific compliance obligations the authorized person must adhere to
1. Schedule A - Specific Powers: Detailed list of specific powers and activities authorized
2. Schedule B - Authorized Territories: List of geographical locations where the authorization is valid
3. Schedule C - Required Documentation: List of documents that the authorized person must carry along with this letter
4. Appendix 1 - Identity Proof: Copies of identity documents of the authorized person
5. Appendix 2 - Board Resolution: Copy of board resolution authorizing the issuance of this letter
Authors
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Manufacturing
Information Technology
Real Estate
Healthcare
Retail and Consumer Goods
Telecommunications
Construction
Education
Professional Services
Logistics and Transportation
Energy and Utilities
Relevant Teams
Legal
Corporate Affairs
Administration
Human Resources
Executive Management
Operations
Sales
Business Development
Finance
Compliance
Company Secretarial
Relevant Roles
Chief Executive Officer
Managing Director
Company Secretary
Regional Manager
Sales Director
Business Development Manager
Legal Counsel
Chief Financial Officer
Operations Manager
Human Resources Director
Project Manager
Department Head
Branch Manager
Procurement Manager
Administrative Officer
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