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1. Date and Location: Current date and place where the letter is being written
2. Authorizing Party Details: Full name, address, and contact information of the person giving authorization
3. Authorized Party Details: Full name, address, and contact information of the person being authorized to collect items
4. Item Description: Clear and specific description of the items to be collected
5. Authorization Statement: Clear statement of authorization, specifying the exact permissions being granted
6. Validity Period: Specific timeframe during which the authorization is valid
7. Signature Block: Space for signatures of the authorizing party and witness if required
1. ID Requirements: Specific identification documents the authorized party must present when collecting items
2. Special Handling Instructions: Any specific instructions for handling, packaging, or transporting the items
3. Purpose Statement: Explanation of why the items are being collected, used when additional context is needed
4. Liability Clause: Statement regarding responsibility for items during transfer, particularly important for valuable items
5. Witness Details: Section for witness information and signature, used when additional verification is required
6. Emergency Contact: Alternative contact information in case of issues during pickup
1. Schedule A - Detailed Item List: Comprehensive list of items with descriptions, quantities, and any identifying marks or serial numbers
2. Schedule B - Verification Documents: Copies of identification documents for both parties
3. Schedule C - Photographic Evidence: Photos of items being authorized for pickup, if applicable
4. Appendix 1 - Terms and Conditions: Any specific terms or conditions governing the pickup authorization
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