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1. Letter Header and Date: Formal letterhead including landlord's details and current date
2. Tenant Details and Property Address: Full name and address of tenant, and complete address of the leased property
3. Subject Line: Clear indication that this is a lease termination notice
4. Lease Reference Details: Reference to the original lease agreement including date and any relevant registration numbers
5. Termination Statement: Clear statement of intention to terminate the lease, including the effective date
6. Legal Basis: Reference to relevant clause in lease agreement or applicable law allowing for termination
7. Notice Period: Confirmation of the notice period being given as per lease agreement or law
8. Vacating Instructions: Clear instructions regarding property vacation, condition requirements, and key return
9. Security Deposit: Information about the security deposit return process and conditions
10. Closing and Signature: Formal closing, landlord's signature and contact information for further communication
1. Reason for Termination: Include when termination is due to specific reasons such as breach of contract, renovation needs, or owner's personal use
2. Outstanding Payments: Include if there are any pending rent payments or utility bills that need to be settled
3. Property Inspection Details: Include when specifying arrangements for final inspection
4. Mutual Agreement Statement: Include when termination is by mutual consent of both parties
5. Remedial Options: Include when giving tenant opportunity to remedy breach before termination takes effect
6. Legal Consequences: Include when needing to state potential legal actions in case of non-compliance
1. Property Inventory List: List of landlord's furnishings and their condition to be checked during final inspection
2. Outstanding Payments Statement: Detailed breakdown of any pending payments or adjustments
3. Handover Checklist: List of items to be completed/checked before property handover
4. Original Lease Agreement Copy: Copy of the original lease agreement for reference
5. Photographic Evidence: If relevant, photos documenting property condition or breach evidence
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