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Staff Verification Letter for Indonesia

Staff Verification Letter Template for Indonesia

A Staff Verification Letter is a formal document issued under Indonesian employment law that confirms an individual's employment status, position, and tenure with a company. This document serves as an official verification of employment relationships, commonly required for various purposes such as visa applications, loan processing, or new employment verification. The letter must comply with Indonesian labor laws, particularly Law No. 13 of 2003 on Manpower, and typically includes essential details about both the employer and employee, authenticated by authorized company representatives.

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What is a Staff Verification Letter?

A Staff Verification Letter is a crucial business document in the Indonesian corporate environment, used to formally confirm employment relationships and provide authorized verification of an individual's professional status. This document is commonly requested for various purposes, including visa applications, bank loans, housing applications, or as part of due diligence processes. Under Indonesian law, particularly the Manpower Law (UU No. 13/2003), employers are obligated to provide accurate employment documentation when reasonably requested. The letter typically contains verified information about the employee's position, tenure, and current employment status, and must be issued on official company letterhead with proper authorization. Its validity often depends on including specific elements such as company stamps and authorized signatures, reflecting Indonesian business practices and legal requirements.

What sections should be included in a Staff Verification Letter?

1. Company Letterhead: Official company letterhead including company name, address, registration number, and contact details

2. Reference Number: Unique letter reference number for tracking and filing purposes

3. Date: Date of letter issuance

4. Subject Line: Clear indication that this is a Staff Verification Letter

5. Addressee Information: Name and address of the receiving party or 'To Whom It May Concern'

6. Employee Information: Key details including full name, ID number, position, and employment duration

7. Employment Status: Current employment status and nature of employment (permanent, contract, etc.)

8. Verification Statement: Formal statement confirming the employment relationship

9. Authorization: Official signature, name and title of authorized signatory

10. Company Seal: Official company stamp or seal as per Indonesian business practice

What sections are optional to include in a Staff Verification Letter?

1. Salary Information: Include when specifically requested and authorized by employee, stating current salary or salary range

2. Performance Statement: Brief statement about employee performance when specifically requested and appropriate

3. Project Involvement: Details of specific projects or responsibilities when relevant to the verification purpose

4. Purpose Statement: Statement specifying the purpose for which the letter is issued (visa application, bank loan, etc.)

5. Disclaimer: Legal disclaimer limiting company liability and letter usage

What schedules should be included in a Staff Verification Letter?

1. Employee Identity Documents: Copies of relevant identity documents (when required)

2. Employment Contract Reference: Details of original employment contract if needed for reference

3. Authorization Form: Employee's signed authorization for releasing specific information (especially for salary details)

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Indonesia

Publisher

Ƶ

Document Type

Employment Letter

Cost

Free to use
Relevant legal definitions















Clauses














Relevant Industries

Banking and Financial Services

Manufacturing

Technology

Retail

Healthcare

Education

Construction

Mining

Transportation

Hospitality

Professional Services

Government Services

Telecommunications

Energy

Agriculture

Relevant Teams

Human Resources

Legal

Administration

Compliance

Corporate Secretariat

Operations

Personnel Management

Executive Office

Relevant Roles

Human Resources Manager

HR Director

Company Secretary

Legal Counsel

HR Administrator

Compliance Officer

Office Manager

Administrative Manager

HR Operations Manager

Personnel Manager

HR Business Partner

Chief Human Resources Officer

HR Specialist

HR Coordinator

Executive Assistant

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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