The Consent Authorization document is a critical legal instrument used in Indonesia to ensure compliance with the Personal Data Protection Law (PDP Law) and related regulations. This document is essential when organizations need to collect, process, or transfer personal data, requiring explicit consent from data subjects. It should be used whenever an organization plans to process personal data beyond what is strictly necessary for contract performance or legal obligations. The document must comply with Indonesian data protection principles, including transparency, purpose limitation, and data minimization. The Consent Authorization includes detailed information about data processing activities, security measures, and data subject rights, serving as both a legal record and an informative document for data subjects. It becomes particularly crucial when handling sensitive personal data or when data will be transferred internationally.
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1. Parties: Identification of the data subject (consenting party) and the data controller (organization receiving consent), including full legal names and relevant identification details
2. Background: Context of the consent authorization, explaining the relationship between parties and the general purpose for which consent is being sought
3. Definitions: Clear definitions of key terms used in the document, particularly technical terms and those defined in Indonesian PDP Law
4. Scope of Consent: Detailed description of what specific personal data will be collected and processed
5. Purpose of Processing: Clear and specific explanation of how the personal data will be used
6. Duration of Consent: Specification of how long the consent will remain valid and when it will expire
7. Rights of the Data Subject: Explanation of the data subject's rights under Indonesian law, including right to withdraw consent
8. Data Security Measures: Overview of measures taken to protect the personal data
9. Declaration and Signature: Final statement confirming voluntary consent and space for signatures
1. Data Transfer Provisions: Required when personal data will be transferred to third parties or across borders
2. Special Categories of Data: Required when processing sensitive personal data as defined in Indonesian PDP Law
3. Parental Consent: Required when the data subject is under the age of 17
4. Data Retention Period: Optional section detailing specific timeframes for data retention
5. Emergency Contact Authorization: Optional section for authorizing use of emergency contact information
6. Marketing Preferences: Optional section for specific consent to marketing communications
1. Schedule 1 - Details of Personal Data: Comprehensive list of all personal data items to be collected and processed
2. Schedule 2 - Processing Activities: Detailed breakdown of all processing activities and their specific purposes
3. Schedule 3 - Third Party Recipients: List of third parties who may receive or process the personal data
4. Appendix A - Data Subject Rights Guide: Detailed explanation of data subject rights and how to exercise them
5. Appendix B - Privacy Notice: Copy of the organization's privacy notice or relevant privacy policies
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Healthcare
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E-commerce
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Retail
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Relevant Teams
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Compliance
Data Protection
Information Security
Human Resources
Marketing
Customer Service
Operations
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Relevant Roles
Data Protection Officer
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Compliance Officer
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Risk Manager
Information Security Manager
HR Manager
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Customer Relations Manager
Operations Manager
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Chief Privacy Officer
Chief Compliance Officer
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