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1. Letter Header: Company letterhead, date, and addressee details including employee name, position and address
2. Subject Line: Clear indication that this is a termination of employment without notice/summary dismissal
3. Notification of Termination: Clear statement of immediate termination and effective date
4. Grounds for Summary Dismissal: Specific reason(s) for termination without notice, referencing relevant misconduct or breach under Section 11 of the Employment Ordinance
5. Final Payment Details: Breakdown of final payments including outstanding salary, unused annual leave, and any statutory payments if applicable
6. Return of Company Property: List of company property to be returned immediately
7. Confidentiality Reminder: Reminder of ongoing confidentiality obligations post-employment
8. Signature Block: Authorized signatory details and company stamp
1. Post-termination Restrictions: Reference to existing non-compete or non-solicitation obligations, if applicable in the original employment contract
2. Legal Rights Reservation: Company's reservation of rights to take legal action if necessary
3. Acknowledgment Section: Space for employee to acknowledge receipt, used when hand-delivered
4. Medical Benefits: Details about continuation or termination of medical benefits, if applicable
5. Outstanding Loans: Details of any outstanding loans or advances to be settled, if applicable
1. Final Payment Calculation: Detailed breakdown of all final payments and deductions
2. Evidence of Misconduct: Supporting documentation evidencing the grounds for summary dismissal
3. Company Property Checklist: Itemized list of company property to be returned
4. Exit Procedures: Checklist of administrative procedures for immediate exit
5. Relevant Employment Contract Excerpts: Copies of relevant clauses from employment contract supporting the termination
Financial Services
Banking
Technology
Manufacturing
Retail
Professional Services
Healthcare
Education
Construction
Hospitality
Telecommunications
Real Estate
Logistics
Media and Entertainment
Insurance
Human Resources
Legal
Compliance
Senior Management
Operations
Employee Relations
Corporate Services
Administration
Risk Management
Internal Audit
HR Director
HR Manager
Legal Counsel
Compliance Officer
Department Manager
Line Manager
CEO
Managing Director
Operations Manager
Employee Relations Manager
HR Business Partner
Department Head
Senior Manager
Executive Director
General Manager
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