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Property Declaration Form Template for Hong Kong

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Key Requirements PROMPT example:

Property Declaration Form

"I need a Property Declaration Form for my new position as a senior executive at a Hong Kong bank, declaring my ownership of two residential properties and one commercial property, which needs to be submitted by March 2025."

Document background
The Property Declaration Form is a crucial document in Hong Kong's property and compliance landscape, used to provide detailed information about property ownership and related circumstances. This form is typically required in various situations including employment onboarding, periodic declarations for public servants, property transactions, or regulatory compliance requirements. The document captures essential information such as property details, ownership structure, purchase information, current value, and usage details, ensuring compliance with Hong Kong's property-related ordinances and regulations. It serves as an official record and may be required by employers, government departments, financial institutions, or regulatory bodies to maintain transparency and prevent conflicts of interest.
Suggested Sections

1. Personal Information: Declarant's full name, HKID/passport number, correspondence address, and contact details

2. Employment Details: Current employment status, employer information, and position (if the declaration is employment-related)

3. Property Details: Full address of the property, lot number, property type (residential/commercial/industrial), gross floor area, and year of purchase

4. Ownership Information: Nature of ownership (sole/joint), percentage of ownership, and registration details

5. Purchase Information: Purchase price, date of purchase, and method of acquisition (purchase/inheritance/gift)

6. Current Value Declaration: Declared current market value of the property and basis of valuation

7. Usage Declaration: Current use of property (self-occupied/leased/vacant) and any relevant details

8. Declaration and Signature: Standard declaration of truth and accuracy, with signature block and date

Optional Sections

1. Joint Owner Details: Details of other owners when property is jointly owned, including their personal information and ownership share

2. Mortgage Information: Details of any existing mortgage, including lender, outstanding amount, and payment terms

3. Rental Income Declaration: Details of rental arrangements if the property is leased out, including tenant information and rental income

4. Property Management Details: Information about property management company and fees if applicable

5. Related Party Declaration: Declaration of any related party interests or connections relevant to the property

6. Previous Ownership History: Details of previous ownership if the property has been owned for less than a specified period

7. Special Scheme Declaration: Declaration for properties purchased under special schemes (e.g., Home Ownership Scheme)

Suggested Schedules

1. Schedule A - Supporting Documents: List of required supporting documents (land registry records, purchase agreement, etc.)

2. Schedule B - Property Photographs: Recent photographs of the property's exterior and key interior spaces

3. Schedule C - Floor Plan: Detailed floor plan showing property layout and dimensions

4. Schedule D - Valuation Report: Independent valuation report if required

5. Appendix 1 - Property Ownership Documents: Copies of ownership documents, including land registry records and title deeds

6. Appendix 2 - Mortgage Documents: Copies of mortgage agreements and recent statements if applicable

7. Appendix 3 - Tenancy Documents: Copies of tenancy agreements and related documents if property is leased

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






























Clauses




















Relevant Industries

Real Estate

Banking & Financial Services

Government & Public Sector

Legal Services

Property Management

Corporate Services

Public Administration

Insurance

Construction & Development

Professional Services

Relevant Teams

Human Resources

Legal

Compliance

Risk Management

Corporate Secretariat

Property Management

Finance

Administration

Government Relations

Internal Audit

Relevant Roles

Human Resources Manager

Compliance Officer

Legal Counsel

Property Manager

Real Estate Agent

Banking Officer

Government Administrator

Risk Manager

Corporate Secretary

Financial Controller

Public Servant

Senior Executive

Director

Company Secretary

Property Officer

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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