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One Month Termination Notice To Employee for Hong Kong

One Month Termination Notice To Employee Template for Hong Kong

A formal termination notice document compliant with Hong Kong employment law, specifically designed to provide one month's notice of employment termination to an employee. This document serves as an official written communication that initiates the notice period in accordance with the Hong Kong Employment Ordinance (Cap. 57). It includes essential information such as the termination date, final working day, details about final payment calculations, and instructions regarding the handover of duties and company property. The document ensures compliance with local statutory requirements while maintaining professional standards in employment termination procedures.

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One Month Termination Notice To Employee

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What is a One Month Termination Notice To Employee?

The One Month Termination Notice To Employee is a critical document used in Hong Kong employment relationships when an employer wishes to terminate an employee's contract with the statutory or contractually agreed one-month notice period. This document must comply with the Hong Kong Employment Ordinance (Cap. 57) and related employment legislation. It is typically used in situations where the employment is being terminated under normal circumstances (not for cause) and where the employment contract specifies a one-month notice period. The notice should contain all necessary information required by Hong Kong law, including the termination date, final payment details, and handover requirements. This document serves as official written proof of notice and helps ensure a smooth, compliant termination process while protecting both employer and employee interests.

What sections should be included in a One Month Termination Notice To Employee?

1. Letter Header: Company letterhead, date, and employee's full name and address

2. Subject Line: Clear indication that this is a notice of termination of employment

3. Notice of Termination: Formal statement confirming termination with reference to relevant employment contract clause

4. Last Working Day: Clear statement of the final day of employment after the one-month notice period

5. Final Payment Details: Overview of final payment including salary, unused annual leave, and any other entitlements

6. Company Property: Reminder about return of company property and assets

7. Handover Requirements: Instructions regarding handover of work duties and responsibilities

8. Signature Block: Space for authorized signatory with full name and position

What sections are optional to include in a One Month Termination Notice To Employee?

1. Garden Leave: Include when the employee is not required to attend work during notice period but remains employed

2. Post-Employment Obligations: Reminder of continuing obligations such as confidentiality and non-compete if applicable

3. Reference Provision: Information about company policy on providing references

4. Acknowledgment: Space for employee to acknowledge receipt and acceptance if required

5. Outstanding Loans: Include if there are any outstanding loans or advances to be settled

6. Benefits Continuation: Information about any benefits that continue or cease after termination

What schedules should be included in a One Month Termination Notice To Employee?

1. Final Payment Calculation: Detailed breakdown of all final payments including salary, pro-rated bonus if applicable, annual leave pay

2. Company Property Checklist: Itemized list of company property to be returned before last day

3. Handover Checklist: Detailed list of tasks, projects, and documents to be handed over

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Hong Kong

Publisher

Ƶ

Cost

Free to use
Relevant legal definitions
















Clauses
















Relevant Industries

Banking and Financial Services

Technology

Retail

Manufacturing

Professional Services

Healthcare

Education

Construction

Hospitality

Logistics and Transportation

Real Estate

Media and Entertainment

Telecommunications

Insurance

Non-Profit

Relevant Teams

Human Resources

Legal

People Operations

Compliance

Administration

Corporate Secretariat

Employee Relations

Talent Management

Relevant Roles

Human Resources Director

HR Manager

HR Business Partner

Chief Human Resources Officer

People Operations Manager

HR Administrator

Legal Counsel

Company Secretary

Department Manager

Line Manager

Operations Manager

General Manager

Chief Executive Officer

Managing Director

Regional Director

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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