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International Travel Permission Declaration Form for Hong Kong

International Travel Permission Declaration Form Template for Hong Kong

A legally binding declaration form governed by Hong Kong law that facilitates and authorizes international travel for individuals or groups. The document complies with Hong Kong's Immigration Ordinance (Cap. 115) and related regulations, providing formal permission and authorization for international travel. It includes comprehensive details about the traveler, travel plans, and necessary authorizations, serving as an official record for immigration authorities and other relevant parties. The form incorporates essential safeguards and declarations required under Hong Kong's legal framework while meeting international travel documentation standards.

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What is a International Travel Permission Declaration Form?

The International Travel Permission Declaration Form is a crucial document required in various scenarios where formal travel authorization needs to be documented and verified under Hong Kong law. This document is particularly relevant when dealing with corporate travel, educational trips, minor travel authorizations, or any situation requiring explicit permission for international travel. The form serves as a legal record of travel authorization, incorporating essential elements required by Hong Kong's Immigration Ordinance (Cap. 115) and international travel regulations. It includes comprehensive details about the traveler, travel arrangements, and necessary authorizations, while also providing protection for all parties involved. The document is designed to meet the requirements of Hong Kong immigration authorities while facilitating smooth international travel processes.

What sections should be included in a International Travel Permission Declaration Form?

1. Declaration Details: Date, location, and reference number of the declaration

2. Traveler Information: Full legal name, passport details, date of birth, nationality, and contact information of the person traveling

3. Travel Details: Intended dates of travel, destination countries, purpose of travel, and itinerary overview

4. Declarant Information: Details of the person making the declaration if different from the traveler

5. Permissions Granted: Specific permissions being granted for the travel

6. Terms and Conditions: Legal terms governing the permission and its use

7. Declaration Statement: Formal statement confirming the truth of information provided and understanding of obligations

8. Signature Block: Space for signatures, dates, and witness details if required

What sections are optional to include in a International Travel Permission Declaration Form?

1. Parent/Guardian Authorization: Required when the traveler is a minor, including details of both parents/legal guardians and their consent

2. Group Travel Details: Used when the permission covers multiple travelers in a group

3. Medical Authorization: Authorization for emergency medical treatment, required for certain types of travel or for minors

4. Sponsor Information: Details of sponsoring organization or individual if travel is sponsored

5. Special Requirements: Any special conditions or requirements specific to the travel purpose

6. Emergency Contacts: Additional emergency contact information beyond the primary contact

7. Insurance Declaration: Details of travel insurance coverage when required

What schedules should be included in a International Travel Permission Declaration Form?

1. Schedule A - Identity Documents: Copies of passport, ID cards, or other relevant identity documents

2. Schedule B - Travel Documentation: Copies of tickets, itineraries, or travel bookings

3. Schedule C - Supporting Documents: Any additional documents supporting the travel purpose (e.g., invitation letters, conference registrations)

4. Appendix 1 - Proof of Relationship: Documents proving relationship between traveler and declarant if different (e.g., birth certificate for minors)

5. Appendix 2 - Authorization Evidence: Additional authorization documents or powers of attorney if relevant

6. Appendix 3 - Insurance Certificates: Copies of relevant insurance policies and coverage details

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Hong Kong

Publisher

Ƶ

Cost

Free to use
Relevant legal definitions

























Clauses




















Relevant Industries

Education

Tourism

Corporate Services

Legal Services

Immigration Services

International Business

Sports and Recreation

Entertainment

Non-Profit Organizations

Healthcare

Research and Development

Diplomatic Services

Relevant Teams

Human Resources

Legal

Compliance

Administrative Services

Global Mobility

Risk Management

International Operations

Student Affairs

Corporate Services

Travel Services

Relevant Roles

Human Resources Manager

Travel Coordinator

Immigration Officer

Legal Compliance Officer

Corporate Travel Manager

School Administrator

Program Coordinator

Legal Secretary

Risk Management Officer

International Relations Manager

Employee Mobility Specialist

Administrative Assistant

Executive Assistant

Global Mobility Manager

Student Affairs Coordinator

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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