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General Reference Letter for Hong Kong

General Reference Letter Template for Hong Kong

A General Reference Letter is a formal document issued in Hong Kong that provides professional testimony about an employee's work history, performance, and character. The document adheres to Hong Kong's legal framework, particularly considering the Personal Data (Privacy) Ordinance and Defamation Ordinance, while providing a balanced and truthful account of the employee's tenure. It serves as a crucial document for professional advancement and job applications, offering potential employers insights into the candidate's work experience, skills, and professional conduct during their previous employment.

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What is a General Reference Letter?

The General Reference Letter is a fundamental document in Hong Kong's professional landscape, typically issued upon the conclusion of employment or upon request during job searches. It serves as a formal testimony from an employer regarding an employee's work history, performance, and professional qualities. The document must comply with Hong Kong's legal framework, particularly the Personal Data (Privacy) Ordinance and Defamation Ordinance, ensuring that all information provided is accurate, fair, and consensual. Reference letters are crucial for career advancement, job applications, and professional networking, providing potential employers with verified information about a candidate's work experience and capabilities. They may be requested by employees at any career stage and can be either general in nature or tailored for specific applications.

What sections should be included in a General Reference Letter?

1. Letter Header: Company letterhead including full business details and date

2. Addressee Line: "To Whom It May Concern" or specific recipient details if known

3. Introduction: Writer's introduction and relationship to the employee

4. Employment Confirmation: Confirmation of employment period, position(s) held, and nature of work

5. Performance Overview: Brief description of the employee's key responsibilities and how they were executed

6. Character Reference: Commentary on the employee's personal qualities and work ethic

7. Closing Statement: Positive recommendation and contact information for further queries

8. Signature Block: Writer's name, position, and company details

What sections are optional to include in a General Reference Letter?

1. Reason for Leaving: Include when appropriate and when the departure was amicable

2. Specific Achievements: Add when there are notable projects or quantifiable successes to highlight

3. Skills Assessment: Detailed evaluation of specific skills when requested or relevant to future employment

4. Future Prospects: Commentary on potential for growth or advancement when particularly positive

5. Salary Information: Include only if specifically requested and with employee's consent

What schedules should be included in a General Reference Letter?

1. Performance Records: Optional attachment of relevant performance reviews or awards (with appropriate permissions)

2. Certification Copies: Copies of relevant professional certifications obtained during employment

3. Project Portfolio: Brief overview of major projects completed, if relevant to future employment

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Hong Kong

Publisher

Ƶ

Document Type

Release Agreement

Cost

Free to use
Relevant legal definitions















Clauses















Relevant Industries

Financial Services

Technology

Healthcare

Education

Retail

Manufacturing

Professional Services

Construction

Hospitality

Non-Profit

Legal Services

Media and Entertainment

Real Estate

Transportation and Logistics

Energy and Utilities

Relevant Teams

Human Resources

Legal

Executive Management

Operations

Administration

Corporate Communications

Employee Relations

Talent Management

Compliance

Personnel Management

Relevant Roles

Chief Executive Officer

Managing Director

Department Head

Senior Manager

Project Manager

Software Engineer

Financial Analyst

Human Resources Manager

Marketing Executive

Sales Representative

Administrative Assistant

Operations Manager

Research Analyst

Legal Counsel

Customer Service Representative

Account Manager

Product Manager

Business Development Executive

Technical Support Specialist

Quality Assurance Engineer

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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