The Photo And Video Consent Form is a critical document for any organization or individual operating in Hong Kong that needs to capture, store, and use photographs or videos featuring identifiable individuals. This document ensures compliance with Hong Kong's Personal Data (Privacy) Ordinance and related legislation while protecting both the content creator and the subject. It's particularly important in today's digital age where images and videos can be used across multiple platforms and territories. The form should be used before any photo or video shoot where the content will be used for professional, commercial, or organizational purposes. It includes comprehensive details about usage rights, privacy protections, and any limitations on the use of the content, while incorporating specific requirements of Hong Kong's legal framework.
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1. Parties: Identification of the photographer/videographer/organization collecting the images (the 'Content Creator') and the person appearing in the photos/videos (the 'Subject')
2. Background: Brief context about the photo/video shoot and its intended purpose
3. Definitions: Key terms used in the document including 'Content', 'Usage Rights', 'Territory', and 'Term'
4. Consent Grant: Clear statement of consent for taking and using photos/videos, including specific permitted uses
5. Usage Rights: Detailed description of how the photos/videos may be used, including media types, platforms, and territories
6. Term and Territory: Duration of the consent and geographic areas where the content may be used
7. Privacy Notice: Information about how personal data will be collected, stored, and protected in compliance with the Personal Data (Privacy) Ordinance
8. Signatures: Space for dated signatures of both parties, including witness signature if required
1. Compensation: Details of any payment or consideration provided to the subject (if this is a paid arrangement)
2. Parental Consent: Additional section required when the subject is under 18 years old, including parent/guardian details and signature
3. Specific Restrictions: Any specific restrictions or limitations on the use of the photos/videos requested by the subject
4. Right of Review: Optional clause allowing the subject to review and approve images before use
5. Revocation Rights: Terms under which the subject may revoke their consent in the future, if this right is granted
1. Schedule 1: Description of Content: Detailed description of the photo/video shoot, including date, location, and type of content to be captured
2. Schedule 2: Permitted Uses: Comprehensive list of all permitted uses and platforms where the content may appear
3. Appendix A: Sample Images: Optional appendix to attach sample images or screenshots from the shoot for reference
4. Appendix B: Privacy Policy: Detailed privacy policy explaining how personal data will be handled, stored, and protected
Authors
Relevant legal definitions
Clauses
Relevant Industries
Media and Entertainment
Marketing and Advertising
Education
Corporate Services
Healthcare
Retail
Hospitality
Events Management
Professional Services
Non-Profit Organizations
Public Relations
Digital Marketing
Social Media
Broadcasting
Publishing
Relevant Teams
Legal
Marketing
Communications
Human Resources
Creative Services
Digital Content
Public Relations
Social Media
Compliance
Brand Management
Relevant Roles
Photographer
Videographer
Marketing Manager
Content Creator
Social Media Manager
Communications Director
PR Manager
Legal Counsel
Privacy Officer
Human Resources Manager
Event Coordinator
Brand Manager
Digital Marketing Specialist
Creative Director
Production Manager
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