A Board Resolution For Cancellation of Shares is a crucial corporate document required under Hong Kong law when a company decides to cancel any portion of its issued shares. This document is typically used in scenarios such as share buy-backs, capital reduction exercises, or when dealing with forfeited shares. The resolution must comply with the Hong Kong Companies Ordinance (Cap. 622) and include specific details about the shares being cancelled, the basis for cancellation, and any consideration involved. It forms part of the company's official records and must be filed with the Hong Kong Companies Registry within the prescribed timeframe. The document should demonstrate compliance with relevant statutory requirements, company articles, and proper corporate governance procedures, including appropriate board approval and, where necessary, shareholder authorization.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Ƶ's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
1. Company Information: Full legal name of the company, company number, and registered office address
2. Meeting Details: Date, time, and location of the board meeting
3. Present: List of directors present at the meeting and confirmation of quorum
4. Chairperson: Identification of the meeting's chairperson
5. Background: Context for the share cancellation, including reference to relevant company articles and statutory provisions
6. Declaration of Interests: Directors' declarations of any interests in the proposed share cancellation
7. Resolutions: Specific resolutions for the cancellation of shares, including number and class of shares, consideration (if any), and effective date
8. Filing Requirements: Instructions for filing necessary forms with the Companies Registry
9. Authorization: Authorization for company secretary or directors to execute all necessary documents
10. Closure: Formal closing of the meeting and signature of chairperson
1. Share Buy-back Details: Required when the cancellation is pursuant to a share buy-back, detailing the terms of the buy-back
2. Capital Reduction Statement: Required when the cancellation is part of a capital reduction, including solvency statement
3. Shareholder Approval Reference: Required if prior shareholder approval was obtained, referencing the relevant resolution
4. Financial Assessment: Optional section detailing the financial impact of the share cancellation
5. Legal Opinion Reference: Required if external legal opinion was obtained regarding the cancellation
1. Schedule 1 - Details of Shares to be Cancelled: Detailed list of shares to be cancelled, including share certificate numbers, distinctive numbers, and class of shares
2. Schedule 2 - Shareholder Information: Details of shareholders whose shares are being cancelled
3. Schedule 3 - Post-Cancellation Share Capital Structure: Overview of the company's share capital structure after the cancellation
4. Appendix A - Supporting Documents: Copies of relevant supporting documents such as share certificates, buy-back agreements, or shareholder approvals
Authors
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Banking
Investment Management
Professional Services
Real Estate
Technology
Manufacturing
Retail
Healthcare
Energy
Telecommunications
Mining
Insurance
Private Equity
Relevant Teams
Legal
Corporate Secretarial
Finance
Compliance
Corporate Governance
Board Administration
Share Registry
Corporate Affairs
Risk Management
Relevant Roles
Company Secretary
Corporate Lawyer
Legal Counsel
Company Director
Board Chairman
Chief Executive Officer
Chief Financial Officer
Compliance Officer
Corporate Governance Officer
Finance Director
Legal Director
Share Registrar
Corporate Administrator
Board Administrator
Find the exact document you need
Board Resolution To Sign Agreement
A Hong Kong corporate document recording the board's authorization for signing a specific agreement, including designated signatories and approval details.
find out more
Board Resolution For Signing Authority In Bank
A Hong Kong law-governed board resolution that designates authorized signatories and their powers for operating company bank accounts.
find out more
Board Resolution For Restructuring Of Loan
A Hong Kong law-governed board resolution documenting the approval and authorization of loan restructuring terms and implementation.
find out more
Board Resolution For Removal Of Authorised Signatory In Bank Account
A Hong Kong board resolution documenting the removal of an authorized signatory from company bank accounts, meeting local corporate and banking requirements.
find out more
Board Resolution For General Authorisation
A Hong Kong law-compliant board resolution that delegates specific powers and authorities to designated individuals for conducting company business.
find out more
Board Resolution For Appointment Of Director In Private Company
A board resolution documenting the appointment of a new director to a Hong Kong private company, in compliance with local company law requirements.
find out more
Board Resolution For Applying Loan From Bank
A Hong Kong corporate resolution documenting board approval for obtaining a bank loan, including loan terms and authorized signatories.
find out more
Board Resolution For Adding Authorised Signatory In Bank
A Hong Kong board resolution documenting the appointment of a new authorized signatory for company bank accounts, complying with local corporate and banking regulations.
find out more
Board Performance Review
A Hong Kong-compliant framework for evaluating board performance, effectiveness, and governance in accordance with local regulatory requirements.
find out more
Board Of Directors Code Of Ethics
A Hong Kong-compliant governance document establishing ethical standards and conduct requirements for board members, aligned with local regulations and corporate governance best practices.
find out more
Board Minutes Approval Of Loan Agreement
Hong Kong board minutes documenting directors' approval of a loan agreement, including meeting details, discussions, and formal resolutions.
find out more
Change Of Control Consent Letter
A Hong Kong law-governed formal letter documenting consent to a change in company ownership or control, ensuring compliance with existing contractual and regulatory requirements.
find out more
Board Resolution For Termination Of Lease Agreement
A Hong Kong corporate resolution documenting the board's authorization to terminate a lease agreement and appointing officers to execute the termination.
find out more
Board Resolution For Forfeiture Of Shares
A Hong Kong corporate document recording the board's resolution to forfeit shares due to non-payment of calls or installments, in compliance with local company law.
find out more
Resolution To Add Director
A Hong Kong corporate resolution document that formally appoints a new director to a company's board of directors, in compliance with local company law.
find out more
Board Resolution For Subscription Of Shares
A Hong Kong law-governed board resolution documenting the approval and authorization of new share subscriptions in a company.
find out more
Board Resolution Appointing Representative
A Hong Kong law-governed board resolution documenting the formal appointment of an authorized representative to act on behalf of a company.
find out more
Residential Verification Letter
A Hong Kong law-compliant formal document that verifies an individual's residential status at a specific address for official purposes.
find out more
Board Resolution For Termination Of Agreement
A Hong Kong corporate document recording the board's formal decision and authorization to terminate an existing agreement.
find out more
First Demand Letter For Payment
A formal payment demand letter under Hong Kong law requesting immediate settlement of outstanding debt, serving as an initial step in the debt collection process.
find out more
Board Resolution Of Private Limited Company
A formal document recording decisions made by the board of directors of a Hong Kong private limited company, in compliance with local company law requirements.
find out more
Board Resolution For Issue Of Convertible Notes
A Hong Kong law board resolution authorizing and approving the issuance of convertible notes, including terms and implementation authorities.
find out more
Board Resolution Approving Lease Agreement
A Hong Kong law-governed board resolution that formally approves and authorizes the execution of a lease agreement on behalf of the company.
find out more
Resolution Of Authority
A Hong Kong law-governed corporate resolution that delegates specific authorities to designated individuals within an organization.
find out more
Board Resolution For Share Purchase Agreement
A Hong Kong corporate document recording board approval for a share purchase transaction, including meeting details and transaction authorization.
find out more
Board Resolution For Appointment Of Legal Representative
A Hong Kong law-governed board resolution documenting the formal appointment of a company's legal representative and their authorized powers.
find out more
Board Resolution Change Of Directors
A Hong Kong corporate document recording board decisions regarding director appointments and resignations, as required by the Companies Ordinance.
find out more
Appointing A Director By Ordinary Resolution
A Hong Kong corporate resolution document for appointing a new director through ordinary resolution, compliant with Companies Ordinance requirements.
find out more
Board Resolution To Open Bank Account
A Hong Kong law-governed board resolution authorizing and specifying the arrangements for opening a corporate bank account.
find out more
Board Resolution Authorized Signatory
A Hong Kong law-governed board resolution that officially appoints and defines the powers of company authorized signatories.
find out more
First Board Meeting Resolution
A Hong Kong corporate document recording initial board decisions and resolutions following company incorporation, establishing fundamental operational and governance frameworks.
find out more
Directors Resolution For Dividends
A Hong Kong corporate document recording the board's formal decision to declare and distribute dividends to shareholders, in compliance with local company law.
find out more
Board Resolution For Call On Shares
A Hong Kong corporate resolution authorizing the board to require payment of unpaid portions of partly paid shares from shareholders.
find out more
Board Resolution For Appointment Of Corporate Representative
A Hong Kong board resolution document that formally appoints and authorizes an individual to act as a company's official representative in specified matters.
find out more
Board Resolution For AGM
A Hong Kong board resolution documenting decisions for convening and organizing the company's Annual General Meeting, complying with Hong Kong Companies Ordinance requirements.
find out more
Board Resolution Change Of Registered Office
A Hong Kong law-governed board resolution documenting the formal decision to change a company's registered office address.
find out more
Board Resolution For Sale Of Shares Of Subsidiary Company
A Hong Kong corporate document recording board approval for the sale of shares in a subsidiary company, including transaction terms and authorized signatories.
find out more
Board Resolution For Purchase Of Shares Of Other Company
A Hong Kong law-compliant board resolution documenting the approval and authorization for purchasing shares in another company, including transaction terms and delegated authorities.
find out more
Board Resolution For Joint Venture
A Hong Kong law-compliant corporate document recording board approval for entering into a joint venture arrangement, including key terms and authorizations.
find out more
Board Resolution For Increase In Paid Up Capital
A Hong Kong law-governed board resolution document that formally authorizes and records the increase in a company's paid-up capital, in compliance with the Companies Ordinance.
find out more
ұԾ’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; ұԾ’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)