A Board Resolution For Adding Authorised Signatory In Bank is a critical corporate governance document required when a company needs to authorize new individuals to operate its bank accounts in Hong Kong. This document is typically needed when onboarding new senior executives, replacing departing signatories, or restructuring banking arrangements. It must comply with the Hong Kong Companies Ordinance (Cap. 622), Banking Ordinance (Cap. 155), and the company's Articles of Association. The resolution includes specific details about the signatory's powers, transaction limits, and operating mandates. Banks in Hong Kong require this formal resolution before they will allow new signatories to operate company accounts, making it an essential document for maintaining effective business operations.
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1. Title and Date: Formal title of the resolution and date of the board meeting
2. Company Details: Full legal name of the company, registration number, and registered address
3. Meeting Details: Time, place, and manner of the board meeting (physical/virtual)
4. Attendance and Quorum: List of directors present and confirmation that quorum requirements are met
5. Chairperson: Identity of the person chairing the meeting
6. Recitals: Background information explaining the need for adding new signatory
7. Resolution Statement: The formal resolution text authorizing the addition of new signatory
8. Bank Account Details: Specific bank account numbers and branches affected by the resolution
9. Signatory Powers: Clear specification of the signing powers being granted
10. Certification: Certification by the chairman/company secretary that the resolution was duly passed
11. Execution: Space for signatures of relevant board members and company seal if required
1. Existing Signatory Modification: Section modifying powers of existing signatories, used when existing arrangements need to be changed
2. Digital Banking Access: Section specifically addressing online banking access rights, used when digital banking authority is required
3. Special Instructions: Any special operating instructions or limitations, used when specific restrictions apply to the new signatory
4. Supersession Clause: Statement superseding previous resolutions, used when replacing earlier signatory arrangements
5. Corporate Seal Authorization: Authorization for use of corporate seal, used when required by bank or company articles
1. Schedule A - New Signatory Details: Detailed information about new signatory including full name, ID/passport number, specimen signature
2. Schedule B - Existing Signatories: List of all current authorized signatories and their signing powers
3. Schedule C - Signing Matrix: Matrix showing transaction limits and required combinations of signatories
4. Appendix 1 - ID Documents: Copies of identification documents of new signatory
5. Appendix 2 - Bank Forms: Relevant bank-specific forms referenced in the resolution
Authors
Relevant legal definitions
Clauses
Relevant Industries
Banking & Financial Services
Corporate
Manufacturing
Retail
Technology
Healthcare
Real Estate
Construction
Import/Export
Professional Services
Education
Non-Profit Organizations
Logistics
Hospitality
Entertainment
Relevant Teams
Finance
Legal
Corporate Secretarial
Treasury
Accounting
Corporate Governance
Executive Office
Administration
Compliance
Risk Management
Relevant Roles
Chief Executive Officer
Chief Financial Officer
Finance Director
Managing Director
Executive Director
Company Secretary
Financial Controller
Treasury Manager
Finance Manager
Accounting Manager
Corporate Governance Officer
Board Chairman
Non-Executive Director
General Manager
Regional Director
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