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1. Date and Meeting Details: Details of the board meeting including date, time, location, and attendance
2. Chairperson and Quorum: Confirmation of the meeting chairperson and that a valid quorum is present
3. Background: Context for the proposed convertible note issuance, including business rationale and funding requirements
4. Documents Tabled: List of documents presented to the board for consideration, including draft convertible note agreements
5. Key Terms of Convertible Notes: Summary of principal terms including amount, interest rate, maturity, conversion price and ratio
6. Board Considerations: Record of the board's discussion and consideration of the proposal
7. Declarations of Interest: Directors' declarations of any interests in the proposed transaction
8. Resolutions: Formal resolutions approving the issuance and related matters
9. Authorization: Authority given to specific officers to execute documents and take necessary actions
1. Regulatory Compliance: For listed companies or when specific regulatory requirements apply, confirmation of compliance with relevant rules
2. Security Arrangements: If the notes are secured, details of the security package and related approvals
3. Use of Proceeds: Detailed breakdown of how the funds will be used, particularly important for listed companies
4. Independent Advice: Where external valuations or opinions have been obtained, summary of such advice
5. Related Party Provisions: Required when the note holders include related parties, addressing conflict of interest considerations
1. Schedule 1 - Terms of Convertible Notes: Detailed terms and conditions of the convertible notes
2. Schedule 2 - Form of Convertible Note Certificate: Template of the physical certificate to be issued
3. Schedule 3 - List of Note Holders: If multiple investors, details of all subscribers and their respective amounts
4. Schedule 4 - Conversion Mechanics: Detailed procedures for conversion, including relevant formulae and adjustments
5. Appendix A - Board Pack: Copy of all materials presented to the board
6. Appendix B - Legal Opinion: If obtained, copy of legal opinion on the issuance
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