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The Acceptance of Termination Letter is a crucial document in Hong Kong's employment framework, typically used when an employee has submitted their resignation or when both parties have mutually agreed to end the employment relationship. This document serves multiple purposes: it formally acknowledges the termination request, confirms the final working day, outlines the handling of final payments and benefits, and reminds the employee of any post-employment obligations. The letter must comply with Hong Kong's Employment Ordinance (Cap. 57) and should be drafted carefully to ensure all legal requirements are met. It forms part of the employee's permanent record and can be important documentation in case of future queries or disputes. The Acceptance of Termination Letter should be issued promptly after receiving a resignation or reaching a mutual termination agreement, providing clarity and certainty to both employer and employee regarding the termination process.

1. Letter Header: Company letterhead, date, and addressee details including employee's name and address

2. Reference Line: Reference to previous termination request or discussion and relevant employment details

3. Acknowledgment: Formal acknowledgment of receipt of the employee's resignation or termination request

4. Termination Details: Confirmation of the agreed termination date and notice period details

5. Final Payments: Overview of final salary, unused leave, and any other entitled payments

6. Company Property: List of company property to be returned and deadline for return

7. Confidentiality Reminder: Reminder of ongoing confidentiality obligations post-employment

8. Contact Information: Details for future correspondence and reference requests

9. Signature Block: Space for authorized signatory and employee acknowledgment