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1. Letter Header: Company letterhead, date, and addressee details including employee's name and address
2. Reference Line: Reference to previous termination request or discussion and relevant employment details
3. Acknowledgment: Formal acknowledgment of receipt of the employee's resignation or termination request
4. Termination Details: Confirmation of the agreed termination date and notice period details
5. Final Payments: Overview of final salary, unused leave, and any other entitled payments
6. Company Property: List of company property to be returned and deadline for return
7. Confidentiality Reminder: Reminder of ongoing confidentiality obligations post-employment
8. Contact Information: Details for future correspondence and reference requests
9. Signature Block: Space for authorized signatory and employee acknowledgment
1. Reference Offer: Optional section offering to provide employment references, included when the termination is amicable
2. Non-Compete Reminder: Include only if the original employment contract contained non-compete clauses
3. Benefits Continuation: Details about any benefits that continue post-employment, if applicable
4. Exit Interview: Information about exit interview arrangements, if company policy requires one
5. Severance Package: Details of any additional severance package, if being offered beyond statutory requirements
1. Final Payment Calculation: Detailed breakdown of all final payments including salary, leave, and other entitlements
2. Company Property Checklist: Itemized list of company property to be returned
3. Employee Benefits Summary: Summary of any benefits and their status post-termination
Financial Services
Technology
Manufacturing
Retail
Professional Services
Healthcare
Education
Construction
Hospitality
Telecommunications
Real Estate
Media and Entertainment
Transportation and Logistics
Energy and Utilities
Human Resources
Legal
Compliance
Employee Relations
Corporate Secretariat
Senior Management
Operations
Administration
HR Manager
HR Director
HR Business Partner
Company Secretary
Legal Counsel
Chief Human Resources Officer
HR Administrator
Employee Relations Manager
Compliance Officer
Department Manager
Line Manager
Managing Director
CEO
Operations Manager
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