The Written Warning Letter is a crucial employment document used in England and Wales when formal disciplinary action becomes necessary. It should be issued following appropriate investigation and usually after informal attempts to address issues have been unsuccessful. The letter must comply with the ACAS Code of Practice and relevant employment legislation, providing clear documentation of the concerns, expected improvements, and potential consequences. This formal warning serves both as a record of the disciplinary action and as protection for both employer and employee in potential future proceedings.
Written Warning Letter for the United Kingdom
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Key Requirements PROMPT example:
Written Warning Letter
"I need to draft a Written Warning Letter for an employee who has been consistently late to work over the past month, including specific instances and targets for improvement, with a review date set for March 2025."
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1. Letter Header: Company details, date, and employee details
2. Nature of Misconduct/Issue: Clear description of the incident or behavior causing concern
3. Previous Discussions: Reference to any informal discussions or previous warnings
4. Expected Standards: Clear statement of expected behavior or performance
5. Consequences: What will happen if behavior doesn't improve
6. Improvement Plan: Specific actions required and timeframe for improvement
7. Right to Appeal: Information about appeal process and timeframes
1. Support Offered: Details of any training or support available when performance issues are related to skill gaps
2. Review Dates: Specific dates for progress reviews, used for longer improvement periods
1. Company Disciplinary Policy: Copy of relevant policy for reference
2. Evidence Documents: Any supporting evidence of misconduct/poor performance
3. Meeting Notes: Notes from disciplinary hearing if applicable
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