Written Warning Letters are essential tools in Singapore's employment framework for managing employee conduct and performance. These formal notices document specific incidents of misconduct or performance deficiencies, outline required improvements, and specify consequences for non-compliance. The Written Warning Letter must comply with Singapore's Employment Act and Tripartite Guidelines, serving as crucial documentation in progressive discipline procedures. It protects both employer and employee interests by ensuring clear communication and fair treatment while establishing a paper trail for potential future actions.
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Key Requirements PROMPT example:
Written Warning Letter
"I need a Written Warning Letter for an employee who has been consistently late to work over the past month, with specific mention of three incidents where they were more than an hour late, and I want to outline clear attendance expectations going forward."
1. Letter Header: Company letterhead, date, reference number, and classification (confidential)
2. Employee Information: Employee's name, position, department, and employee ID
3. Subject Line: Clear indication that this is a written warning
4. Incident Details: Specific description of the misconduct or performance issue, including dates and examples
5. Company Policy Reference: Reference to specific company policies or regulations that were violated
6. Required Improvements: Clear expectations for correction and improvement
7. Timeline: Specific timeframe for implementing required improvements
8. Consequences: Statement of potential consequences if improvement is not achieved
1. Previous Warnings: Reference to any previous verbal or written warnings, used when this is not the first warning
2. Performance Improvement Plan: Detailed action plan for improvement, used for performance-related issues
3. Support Resources: Available resources or assistance for improvement, used when company offers such support
1. Acknowledgment Form: Form for employee to acknowledge receipt of warning letter
2. Relevant Evidence: Supporting documentation of the incident or performance issues
3. Company Policies: Copies of relevant company policies referenced in the warning
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