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Volunteer Advisory Board Agreement Template for England and Wales

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Key Requirements PROMPT example:

Volunteer Advisory Board Agreement

"I need a Volunteer Advisory Board Agreement for a tech startup that will have five industry experts providing quarterly strategic guidance, with particular emphasis on protecting our intellectual property and confidential information while ensuring they can still work with other companies."

Document background
The Volunteer Advisory Board Agreement is essential for organizations in England and Wales seeking to formally engage unpaid advisors while maintaining legal compliance. This document establishes clear boundaries between voluntary advisory roles and employment relationships, protecting both parties' interests. It addresses key aspects such as confidentiality, intellectual property, and liability while ensuring compliance with relevant legislation. The agreement is particularly valuable for organizations seeking to benefit from external expertise without creating employment obligations.
Suggested Sections

1. Parties: Identifies the organization and the volunteer advisor

2. Background: Explains the context and purpose of the advisory board

3. Definitions: Defines key terms used throughout the agreement

4. Appointment and Term: Details of the appointment and duration

5. Role and Responsibilities: Outlines the advisor's duties and commitments

6. Voluntary Nature: Explicitly states the non-employment relationship

7. Confidentiality: Confidentiality obligations and restrictions

8. Intellectual Property: Ownership and rights to materials created

9. Termination: How the agreement can be ended by either party

Optional Sections

1. Expenses: Details of any expense reimbursement policy (include when the organization offers to cover certain expenses)

2. Insurance: Details of insurance coverage provided (include when specific insurance is provided for advisors)

3. Conflicts of Interest: Procedures for handling conflicts (include when advisor may have other roles that could conflict)

4. Board Meetings: Details about meeting frequency and procedures (include when regular meetings are planned)

Suggested Schedules

1. Schedule 1: Services: Detailed description of advisory services to be provided

2. Schedule 2: Policies and Procedures: Relevant organizational policies applicable to advisors

3. Schedule 3: Expense Policy: Details of expense claim procedures and limits

4. Appendix A: Confidentiality Agreement: Detailed confidentiality terms if required separately

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses

























Relevant Industries
Relevant Teams
Relevant Roles
Industries

National Minimum Wage Act 1998: Key legislation to ensure clear distinction between volunteers and employees, preventing creation of unintended employment relationships that could trigger minimum wage obligations

Employment Rights Act 1996: Essential for establishing clear boundaries to avoid creating unintended employment relationships and associated statutory rights

Equality Act 2010: Fundamental legislation for preventing discrimination and ensuring accessibility in volunteer roles and organizational practices

Health and Safety at Work Act 1974: Establishes organization's duty of care obligations towards volunteers, even though they're not employees

Management of Health and Safety at Work Regulations 1999: Detailed requirements for managing health and safety risks, including those affecting volunteers

UK GDPR: Data protection regulations governing how personal information of advisory board members must be collected, stored, and processed

Data Protection Act 2018: UK's implementation of data protection standards, working alongside UK GDPR for personal data protection

Charities Act 2011: Relevant if the organization is a charity, providing specific regulations about governance and volunteer management

Contract Law Principles: Common law principles governing formation and enforcement of agreements, including volunteer arrangements

Duty of Care: Common law principle establishing organization's responsibility to take reasonable care to prevent harm to volunteers

Copyright, Designs and Patents Act 1988: Governs intellectual property rights and ownership of works created during advisory board service

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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