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Non Profit Volunteer Confidentiality Agreement Template for England and Wales

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Key Requirements PROMPT example:

Non Profit Volunteer Confidentiality Agreement

"I need a Non Profit Volunteer Confidentiality Agreement for our educational charity that will engage 50+ student volunteers from March 2025, with specific provisions for handling sensitive student data and donor information."

Document background
The Non-Profit Volunteer Confidentiality Agreement is essential for organizations engaging volunteers who may access sensitive information during their service. This agreement, governed by English and Welsh law, helps non-profits protect their confidential information, including donor details, strategic plans, and beneficiary information. It establishes clear guidelines for information handling while ensuring compliance with data protection regulations and charity law. The document is particularly important as volunteers, unlike employees, may not be automatically bound by implied duties of confidentiality.
Suggested Sections

1. Parties: Identification of the non-profit organization and the volunteer

2. Background: Context of the volunteer relationship and purpose of the agreement

3. Definitions: Key terms used throughout the agreement including definition of confidential information

4. Obligations of Confidentiality: Core confidentiality duties of the volunteer and prohibited uses of confidential information

5. Term and Termination: Duration of confidentiality obligations and termination provisions

6. Return of Materials: Requirements for returning or destroying confidential materials upon request or termination

7. General Provisions: Standard provisions including governing law, jurisdiction, and entire agreement

Optional Sections

1. Data Protection Compliance: Specific provisions regarding personal data handling and GDPR compliance

2. Intellectual Property Rights: Provisions regarding IP rights and assignments when volunteer creates content

3. Permitted Disclosures: Specific circumstances where disclosure of confidential information is permitted

4. Whistleblowing Provisions: Protected disclosure provisions and compliance with Public Interest Disclosure Act

Suggested Schedules

1. Schedule 1 - Types of Confidential Information: Detailed list of categories and types of confidential information covered

2. Schedule 2 - Authorized Recipients: List of persons or entities authorized to receive confidential information

3. Schedule 3 - Security Procedures: Specific procedures and protocols for handling confidential information

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Relevant Industries
Relevant Teams
Relevant Roles
Industries

UK GDPR and Data Protection Act 2018: Core data protection legislation in the UK that governs how personal data must be handled, processed, and protected. Essential for defining confidentiality obligations regarding personal data.

Privacy and Electronic Communications Regulations (PECR): Specific rules about privacy and electronic communications, relevant if the volunteer will handle electronic data or communications.

National Minimum Wage Act 1998: Important for establishing clear volunteer status and ensuring the agreement doesn't inadvertently create an employment relationship that could trigger minimum wage requirements.

Common Law Contract Principles: Fundamental principles of contract formation under English law, including offer, acceptance, consideration, and intention to create legal relations.

Contracts (Rights of Third Parties) Act 1999: Legislation governing how third parties may acquire rights under a contract, relevant for protecting the organization's relationships with other parties.

Trade Secrets (Enforcement, etc.) Regulations 2018: Regulations protecting confidential business information and trade secrets, crucial for defining what constitutes confidential information.

Charities Act 2011: Primary legislation governing charities in England and Wales, relevant if the non-profit organization is a registered charity.

Human Rights Act 1998: Ensures compliance with human rights, particularly Article 8 (right to privacy) and Article 10 (freedom of expression) when drafting confidentiality provisions.

Public Interest Disclosure Act 1998: Protects whistleblowers and ensures the confidentiality agreement doesn't prevent legitimate whistleblowing activities in the public interest.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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