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Volunteer Advisory Board Agreement Template for United States

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Key Requirements PROMPT example:

Volunteer Advisory Board Agreement

"I need a Volunteer Advisory Board Agreement for my healthcare nonprofit that emphasizes strict confidentiality provisions and includes specific language about HIPAA compliance, as our advisory board members will have access to sensitive patient data trends."

Document background
The Volunteer Advisory Board Agreement is essential when organizations seek to formalize relationships with unpaid advisors who provide strategic guidance and expertise. This document, governed by U.S. federal and state laws, clearly defines the scope of service, protects both parties' interests, and ensures compliance with volunteer protection regulations. The agreement typically includes provisions for confidentiality, intellectual property, liability protection, and term of service, while maintaining the volunteer nature of the relationship.
Suggested Sections

1. Parties: Identifies the organization and the volunteer board member

2. Background: Explains the purpose of the advisory board and the context of the agreement

3. Definitions: Key terms used throughout the agreement

4. Term and Termination: Duration of service and conditions for ending the relationship

5. Duties and Responsibilities: Specific roles and expectations of the board member

6. Confidentiality: Obligations regarding sensitive information

Optional Sections

1. Compensation: Details of any expense reimbursement provisions and process

2. Intellectual Property: Provisions regarding ownership of work product and contributions

3. Insurance Coverage: Details of any liability insurance provided by the organization

Suggested Schedules

1. Board Member Information Form: Personal and contact information of the volunteer

2. Code of Conduct: Expected behavioral standards and ethics guidelines

3. Meeting Schedule: Anticipated dates and frequency of board meetings

4. Expense Reimbursement Policy: Guidelines and procedures for expense claims, if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Clauses























Industries

Fair Labor Standards Act (FLSA): Federal law that ensures proper classification and distinction between volunteers and employees to prevent misclassification and wage/hour issues

Federal Volunteer Protection Act of 1997: Federal legislation that provides liability protection for volunteers serving nonprofit organizations and governmental entities

Internal Revenue Code: Federal tax regulations pertaining to volunteer status, compensation, and reimbursement considerations

State Volunteer Protection Laws: State-specific statutes that provide additional protections and requirements for volunteers beyond federal regulations

State Nonprofit Organization Laws: State-level regulations governing the operation of nonprofit organizations and their relationship with volunteers

HIPAA: Health Insurance Portability and Accountability Act - relevant if advisory board handles health-related matters or protected health information

Intellectual Property Laws: Federal and state laws governing copyright, patents, trademarks, and ownership of work product created during volunteer service

Organization Bylaws: Internal governance documents that may contain specific requirements for advisory board members and volunteers

Insurance Requirements: Risk management considerations including liability insurance and coverage requirements for volunteers

Anti-Discrimination Laws: Federal and state laws including ADA, Civil Rights Act, and ADEA that protect against discrimination in volunteer selection and service

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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