Location Release Form - England and Wales

Location Release Form for the United Kingdom

Location Release Form Template for England and Wales

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What is a Location Release Form?

The Location Release Form is a crucial document used when any filming, photography, or production activities need to take place on private property. This agreement, governed by English and Welsh law, protects both the property owner and the production company by clearly defining the scope of permitted activities, duration of access, compensation, and liability provisions. It addresses key concerns such as property damage, insurance requirements, and restoration obligations, while ensuring compliance with relevant health and safety regulations, property laws, and data protection requirements.

What sections should be included in a Location Release Form?

1. Parties: Identification of the property owner/manager and the production company/filmmaker

2. Background: Brief context about the production and intended use of the location

3. Definitions: Key terms including 'Property', 'Filming Period', 'Production', 'Content'

4. Grant of Rights: Permission to access and film at the location, including specific permitted activities

5. Period of Use: Specific dates and times for filming and preparation/wrap activities

6. Payment Terms: Location fee, deposit requirements, and payment schedule

7. Property Owner's Obligations: Commitments to provide access and maintain the location

8. Production Company's Obligations: Responsibilities regarding use, care, and restoration of the location

9. Insurance and Liability: Insurance requirements and liability allocation

What sections are optional to include in a Location Release Form?

1. Credit and Attribution: Requirements for crediting the location in the production

2. Security Provisions: Special security arrangements during filming

3. Utilities and Services: Access to and payment for utilities

4. Parking Arrangements: Specific provisions for crew parking

5. Noise Restrictions: Specific limitations on noise levels and timing

What schedules should be included in a Location Release Form?

1. Schedule 1: Property Details: Detailed description and plans of the location and permitted areas

2. Schedule 2: Filming Schedule: Detailed breakdown of filming dates, times, and activities

3. Schedule 3: Fee Schedule: Breakdown of fees, deposits, and payment terms

4. Schedule 4: Insurance Requirements: Specific insurance coverage requirements and limits

5. Appendix A: Location Photos: Pre-filming condition photographs of the property

6. Appendix B: Health and Safety Plan: Risk assessment and safety procedures specific to the location

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

Clauses

Relevant Industries

Professional Services
Technology
Real Estate
Healthcare
Education

Relevant Teams

Legal
Procurement
Operations
Finance
Business Development

Relevant Roles

Contract Manager
Procurement Manager
Business Development Manager
Legal Counsel
Operations Director

Industries

Law of Property Act 1925: Fundamental property law legislation that governs real property ownership and rights in England and Wales, relevant for establishing the property owner's authority to grant permission for location use

Landlord and Tenant Act 1954: Regulates the relationship between landlords and tenants, important if the location owner is a tenant rather than the property owner

Land Registration Act 2002: Governs the registration of land ownership and interests, relevant for verifying property ownership rights

Health and Safety at Work Act 1974: Primary legislation for workplace health and safety, applies to activities conducted at the location during use

Management of Health and Safety at Work Regulations 1999: Detailed requirements for managing health and safety risks in workplaces, including risk assessments for location use

Occupiers' Liability Acts 1957 and 1984: Defines the duty of care owed by property occupiers to visitors and trespassers

Third Parties (Rights Against Insurers) Act 2010: Governs rights of third parties in relation to insurance claims, relevant for liability coverage

Unfair Contract Terms Act 1977: Regulates contractual terms that exclude or restrict liability, ensuring fairness in release form provisions

UK General Data Protection Regulation: Regulates the processing of personal data, relevant for handling information about property owners and users

Data Protection Act 2018: UK's implementation of data protection requirements, complementing UK GDPR provisions

Human Rights Act 1998: Incorporates European Convention rights into UK law, particularly Article 8 regarding privacy rights

Copyright, Designs and Patents Act 1988: Protects intellectual property rights, relevant for filming/photography permissions and resulting content

Trade Marks Act 1994: Protects registered trademarks that may be visible at the location and require clearance

Misrepresentation Act 1967: Provides remedies for false statements made during contract formation, relevant for location descriptions and conditions

Consumer Rights Act 2015: Protects consumer rights, applicable if the location release involves consumer relationships

Environmental Protection Act 1990: Regulates environmental impact, relevant for activities that might affect the environment during location use

Noise Act 1996: Controls noise levels, particularly relevant for filming or events at the location

Town and Country Planning Act 1990: Governs land development and use, may affect permitted activities at the location

Planning (Listed Buildings and Conservation Areas) Act 1990: Special considerations for historic or protected buildings, affecting what can be done at such locations

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Download a Standard Template

What is a Location Release Form?

What sections should be included in a Location Release Form?

What sections are optional to include in a Location Release Form?

What schedules should be included in a Location Release Form?

Authors

Alex Denne

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