Hiring Request Form

Hiring Request Form Template for Denmark

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Document background

The Hiring Request Form is a crucial internal document used in Danish organizations to initiate the recruitment process in compliance with Danish employment legislation. This document is typically required whenever a department needs to create a new position or fill an existing vacancy, serving as both a formal authorization request and a detailed specification of the hiring needs. The form ensures that all necessary considerations - including budgetary requirements, business justification, and compliance with Danish labor laws and collective agreements - are properly documented and approved before commencing recruitment. It facilitates coordination between various stakeholders including hiring managers, HR, finance, and senior management, while maintaining compliance with Danish data protection requirements and employment regulations.

Suggested Sections

1. Department Information: Details of the requesting department, including department name, location, and hiring manager contact information

2. Position Details: Specific information about the role including job title, employment type (permanent/temporary), full-time/part-time status, and proposed start date

3. Business Justification: Explanation of why the position is needed, including whether it's a replacement or new position, and impact on business objectives

4. Job Requirements: Essential qualifications, skills, experience, and competencies required for the role

5. Employment Terms: Proposed salary range, benefits package, working hours, and any specific working conditions

6. Budget Confirmation: Confirmation of budget availability and cost center information

7. Recruitment Timeline: Proposed timeline for the recruitment process including target hiring date

8. Approval Section: Space for required approvals from relevant authorities (department head, HR, finance)

Optional Sections

1. Collective Agreement Requirements: To be included when the position falls under a specific collective agreement, detailing any special requirements or conditions

2. Work Permit Requirements: To be included when the position might be open to non-EU/EEA candidates, specifying any visa/work permit requirements

3. Special Equipment Needs: To be included when the role requires specific equipment, software, or workspace modifications

4. Training Requirements: To be included when specific onboarding or training programs need to be arranged

5. Remote Work Provisions: To be included when the role involves remote work possibilities or requirements

Suggested Schedules

1. Job Description: Detailed description of the role, responsibilities, and requirements

2. Organizational Chart: Current department structure showing where the position fits

3. Salary Scale: Applicable salary range and benefits structure based on internal policies or collective agreements

4. Required Qualifications Checklist: Detailed checklist of mandatory and preferred qualifications for the role

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