A Letter of Intent to Not Renew Lease is a crucial document in German property law that formally notifies a landlord or property manager that a tenant will not be extending their lease agreement beyond its current term. This document is typically used when a fixed-term lease is approaching its end date, or when a tenant wishes to terminate an indefinite lease agreement in accordance with German statutory notice periods. The letter must comply with specific requirements under the German Civil Code (BGB) regarding content, timing, and delivery. It should include precise identification of the property, clear statement of intent, and proper reference to the existing lease agreement. This document is particularly important in Germany where lease relationships are highly regulated and formal documentation is essential for legal validity.
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1. Sender Details: Full name and address of the tenant/sender, including any co-tenants
2. Recipient Details: Landlord's/property management's full name and address
3. Date: Current date of writing the letter
4. Property Identification: Clear identification of the rental property, including full address and any relevant unit numbers
5. Subject Line: Clear indication that this is a notice of intent to not renew lease (Kündigungsankündigung)
6. Reference to Lease Agreement: Details of the current lease including the original start date and any relevant contract numbers
7. Statement of Intent: Clear statement expressing the intention not to renew the lease
8. Termination Date: Specific date when the lease will end, ensuring compliance with notice periods
9. Signature Block: Space for signature(s) of all tenants on the lease
1. Forwarding Address: Include when you want to provide your new address for future correspondence and return of security deposit
2. Request for Property Inspection: Include when you want to proactively arrange a move-out inspection
3. Reference to Special Circumstances: Include when there are specific circumstances affecting the non-renewal (such as job relocation) that might be relevant
4. Security Deposit Return: Include when you want to address the return of the security deposit specifically
1. Copy of Original Lease: Attach a copy of the original lease agreement for reference
2. Power of Attorney: If the letter is being sent by an authorized representative, include appropriate authorization documentation
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Relevant Teams
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Administration
Compliance
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Corporate Services
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Relevant Roles
Property Manager
Facility Manager
Real Estate Agent
Legal Counsel
Tenant Relations Manager
Office Manager
Operations Director
Administrative Assistant
Compliance Officer
Real Estate Portfolio Manager
Housing Coordinator
Lease Administrator
Corporate Real Estate Manager
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