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Friendly Termination Of Services Letter for Germany

Friendly Termination Of Services Letter Template for Germany

A Friendly Termination of Services Letter is a formal document used in German employment law context to document the mutually agreed termination of an employment relationship. It combines the legal requirements of German labor law with a professional yet amicable tone, detailing the terms of separation including the termination date, final payments, benefits, and any special arrangements. The document must comply with German employment regulations, particularly the German Civil Code (BGB) and the Protection Against Dismissal Act (KSchG), while maintaining a cooperative approach that reflects the mutual agreement between employer and employee.

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What is a Friendly Termination Of Services Letter?

The Friendly Termination of Services Letter is utilized when both employer and employee in Germany have reached a mutual agreement to end their employment relationship on amicable terms. This document type is particularly relevant when parties wish to avoid the formal dismissal process and maintain a positive professional relationship. It encompasses all essential elements required under German employment law, including specific termination date, financial settlements, and ongoing obligations. The letter serves as a legally binding document while maintaining a cooperative tone, making it distinct from unilateral termination notices. Key German legislation such as the Civil Code (BGB) and Protection Against Dismissal Act (KSchG) govern its content and implementation. The document is especially useful in situations where a clean break is desired, or when restructuring occurs, and both parties have negotiated mutually beneficial terms.

What sections should be included in a Friendly Termination Of Services Letter?

1. Letter Header with Date: Company letterhead, date, and formal addressing of the employee

2. Opening Reference: Reference to previous discussions regarding the mutual termination

3. Confirmation of Mutual Termination: Clear statement of the mutual agreement to terminate the employment relationship

4. Termination Date: Specific mention of the last working day

5. Final Payment Details: Information about final salary, outstanding vacation days, and any agreed-upon severance payment

6. Return of Company Property: List of company items to be returned and the process for doing so

7. Confidentiality Reminder: Reminder of ongoing confidentiality obligations

8. Reference Letter: Confirmation that a positive reference letter will be provided

9. Closing Statement: Expression of gratitude and good wishes for the future

10. Signature Block: Space for signatures of both employer and employee

What sections are optional to include in a Friendly Termination Of Services Letter?

1. Garden Leave: Details of any garden leave period, if applicable

2. Ongoing Benefits: Any benefits that will continue beyond the termination date

3. Non-Competition Reminder: Reference to existing non-compete obligations, if applicable

4. Outplacement Support: Details of any career transition support being offered

5. Legal Advice Confirmation: Confirmation that the employee has had the opportunity to seek legal advice

6. Works Council Statement: Reference to works council consultation, if applicable

7. Training Costs Waiver: Waiver of any training cost repayment obligations, if applicable

What schedules should be included in a Friendly Termination Of Services Letter?

1. Final Payment Calculation: Detailed breakdown of all final payments including salary, vacation pay, and severance

2. Company Property List: Itemized list of company property to be returned

3. Benefits Summary: Summary of any benefits continuation or special arrangements

4. Reference Letter Draft: Draft of the agreed reference letter, if prepared in advance

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Germany

Publisher

Ƶ

Document Type

Cancellation Letter

Sector

Sales

Cost

Free to use
Relevant legal definitions




















Clauses




















Relevant Industries

Technology

Manufacturing

Financial Services

Professional Services

Healthcare

Retail

Education

Construction

Telecommunications

Energy

Transportation

Media and Entertainment

Hospitality

Real Estate

Non-Profit Organizations

Public Sector

Relevant Teams

Human Resources

Legal

Compliance

Employee Relations

Personnel Administration

Corporate Services

Operations Management

Management

Executive Leadership

Relevant Roles

HR Director

HR Manager

Legal Counsel

Employment Lawyer

HR Business Partner

Compliance Officer

Department Manager

Team Leader

Operations Manager

Personnel Administrator

HR Specialist

Employee Relations Manager

Legal Manager

Chief Human Resources Officer

HR Coordinator

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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