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Exit Letter From Employee for Germany

Exit Letter From Employee Template for Germany

This document serves as a formal written resignation letter from an employee to their employer under German employment law. It must comply with the German Civil Code (Bürgerliches Gesetzbuch - BGB) requirements and observe statutory notice periods. The letter formally communicates the employee's intention to terminate their employment relationship, specifies the last working day, and includes essential elements such as personal details, employment reference requests, and acknowledgment of outstanding matters. The document ensures legal compliance while maintaining professional standards in employment termination under German jurisdiction.

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What is a Exit Letter From Employee?

The Exit Letter From Employee is a crucial document in German employment relationships, required whenever an employee decides to voluntarily terminate their employment. This formal written notice must comply with German labor law requirements, particularly the German Civil Code (BGB) and applicable notice periods specified in the employment contract. The letter serves as official documentation of the employee's intention to end the employment relationship, typically including the termination date, reference to the employment contract, request for a reference letter, and arrangements for handling company property and outstanding matters. It's essential for proper employment termination documentation and may be required for future reference, unemployment benefits, or legal purposes.

What sections should be included in a Exit Letter From Employee?

1. Personal Details and Address Block: Employee's full name, address, and employee ID (if applicable), followed by employer's company name and address

2. Date: Current date of writing the letter

3. Subject Line: Clear indication that this is a resignation letter (Kündigung des Arbeitsverhältnisses)

4. Formal Notice of Resignation: Clear statement of intention to terminate employment

5. Last Working Day: Specific mention of the last working day, considering the notice period as per employment contract

6. Reference to Employment Contract: Mention of current position and start date of employment

7. Request for Reference Letter: Formal request for a qualified employment reference letter (qualifiziertes Arbeitszeugnis)

8. Acknowledgment of Outstanding Matters: Statement regarding return of company property and settlement of accounts

9. Closing and Signature: Professional closing, space for signature, and printed name

What sections are optional to include in a Exit Letter From Employee?

1. Reason for Departure: Optional brief explanation of resignation reason - include only if maintaining good relations and reason is positive (e.g., career development)

2. Handover Plan Reference: Include if there are specific handover responsibilities or ongoing projects that need to be addressed

3. Thank You Note: Optional expression of gratitude for opportunities - include if departing on good terms

4. Holiday Entitlement: Include if there are remaining vacation days to be taken or compensated

5. Special Arrangements: Include if any special agreements have been made regarding the departure (e.g., early release from notice period)

What schedules should be included in a Exit Letter From Employee?

1. Handover Document List: List of documents, projects, or responsibilities to be handed over

2. Company Property Checklist: Itemized list of company property to be returned (e.g., laptop, key card, documents)

3. Outstanding Benefits Calculation: Documentation of any remaining vacation days, bonus payments, or other benefits to be settled

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Germany

Publisher

Ƶ

Cost

Free to use
Relevant legal definitions















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Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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