The Exit Letter From Employee is a crucial document in German employment relationships, required whenever an employee decides to voluntarily terminate their employment. This formal written notice must comply with German labor law requirements, particularly the German Civil Code (BGB) and applicable notice periods specified in the employment contract. The letter serves as official documentation of the employee's intention to end the employment relationship, typically including the termination date, reference to the employment contract, request for a reference letter, and arrangements for handling company property and outstanding matters. It's essential for proper employment termination documentation and may be required for future reference, unemployment benefits, or legal purposes.
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1. Personal Details and Address Block: Employee's full name, address, and employee ID (if applicable), followed by employer's company name and address
2. Date: Current date of writing the letter
3. Subject Line: Clear indication that this is a resignation letter (Kündigung des Arbeitsverhältnisses)
4. Formal Notice of Resignation: Clear statement of intention to terminate employment
5. Last Working Day: Specific mention of the last working day, considering the notice period as per employment contract
6. Reference to Employment Contract: Mention of current position and start date of employment
7. Request for Reference Letter: Formal request for a qualified employment reference letter (qualifiziertes Arbeitszeugnis)
8. Acknowledgment of Outstanding Matters: Statement regarding return of company property and settlement of accounts
9. Closing and Signature: Professional closing, space for signature, and printed name
1. Reason for Departure: Optional brief explanation of resignation reason - include only if maintaining good relations and reason is positive (e.g., career development)
2. Handover Plan Reference: Include if there are specific handover responsibilities or ongoing projects that need to be addressed
3. Thank You Note: Optional expression of gratitude for opportunities - include if departing on good terms
4. Holiday Entitlement: Include if there are remaining vacation days to be taken or compensated
5. Special Arrangements: Include if any special agreements have been made regarding the departure (e.g., early release from notice period)
1. Handover Document List: List of documents, projects, or responsibilities to be handed over
2. Company Property Checklist: Itemized list of company property to be returned (e.g., laptop, key card, documents)
3. Outstanding Benefits Calculation: Documentation of any remaining vacation days, bonus payments, or other benefits to be settled
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