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Accounts Receivable Collection Agreement Template for Canada

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Key Requirements PROMPT example:

Accounts Receivable Collection Agreement

I need an Accounts Receivable Collection Agreement for my Toronto-based healthcare equipment company, focusing on medical device payment collections with strict PIPEDA compliance and specific protocols for handling sensitive patient data.

Document background
The Accounts Receivable Collection Agreement is essential for businesses operating in Canada that need to engage professional collection services to recover outstanding debts. This document becomes necessary when an organization has exhausted internal collection efforts or lacks the resources to pursue collections effectively. The agreement carefully balances the creditor's need for effective debt recovery with compliance requirements under Canadian federal and provincial regulations, including the Collection and Debt Settlement Services Act, PIPEDA, and various consumer protection laws. It establishes clear protocols for account assignments, collection procedures, fee structures, and reporting mechanisms while ensuring all collection activities remain within legal boundaries. The document is particularly crucial for maintaining professional relationships between creditors and collection agencies while protecting all parties' interests and ensuring regulatory compliance.
Suggested Sections

1. Parties: Identifies and provides full legal details of the creditor/client and the collection agency

2. Background: Establishes context, including the creditor's need for collection services and the agency's qualifications

3. Definitions: Defines key terms used throughout the agreement, including 'Accounts Receivable', 'Collection Services', 'Debtor', etc.

4. Appointment and Authority: Formally establishes the agency's appointment and scope of authority to collect debts

5. Services and Obligations: Details the specific collection services to be provided and the agency's obligations

6. Compliance Requirements: Specifies compliance with applicable laws, regulations, and professional standards

7. Fees and Commission Structure: Outlines the fee structure, commission rates, and payment terms

8. Account Placement and Recovery Process: Details the process for placing accounts and the collection procedures

9. Reporting and Accounting: Specifies reporting requirements, accounting procedures, and documentation

10. Confidentiality and Data Protection: Addresses privacy, data security, and confidentiality obligations

11. Term and Termination: Specifies agreement duration, renewal terms, and termination conditions

12. General Provisions: Standard legal provisions including governing law, notices, amendments, etc.

Optional Sections

1. Insurance Requirements: Detailed insurance obligations - include when dealing with high-value accounts or specific industry requirements

2. International Collections: Procedures for international debt collection - include when collections may involve foreign jurisdictions

3. Legal Proceedings: Procedures for initiating legal action - include when the agency may need to pursue legal remedies

4. Subcontractors: Terms for engaging subcontractors - include when the agency may need to use third-party services

5. Performance Standards: Specific performance metrics and KPIs - include when requiring detailed performance monitoring

6. Client Obligations: Detailed client responsibilities - include when specific client cooperation is crucial

7. Dispute Resolution: Alternative dispute resolution procedures - include when parties prefer arbitration or mediation

8. Training Requirements: Specific training obligations - include when handling specialized industries or sensitive accounts

Suggested Schedules

1. Schedule A - Fee Schedule: Detailed breakdown of all fees, commissions, and charges

2. Schedule B - Service Level Requirements: Specific performance metrics, response times, and service standards

3. Schedule C - Approved Collection Procedures: Detailed collection procedures and protocols approved by the client

4. Schedule D - Reporting Templates: Standard formats for regular reporting and documentation

5. Schedule E - Security and Data Protection Standards: Detailed technical and operational security requirements

6. Appendix 1 - Power of Attorney: Standard form of power of attorney for collection activities

7. Appendix 2 - Compliance Checklist: Checklist of regulatory requirements and compliance procedures

8. Appendix 3 - Account Placement Form: Standard form for placing new accounts for collection

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions



































Clauses








































Relevant Industries

Financial Services

Healthcare

Education

Utilities

Telecommunications

Retail

Manufacturing

Professional Services

Insurance

Consumer Services

Technology

Transportation

Relevant Teams

Finance

Legal

Accounts Receivable

Credit Management

Treasury

Compliance

Risk Management

Operations

Revenue Cycle Management

Contract Administration

Relevant Roles

Chief Financial Officer

Finance Director

Credit Manager

Accounts Receivable Manager

Collections Supervisor

Revenue Cycle Manager

Financial Controller

Treasury Manager

Legal Counsel

Compliance Officer

Risk Manager

Operations Director

Business Development Manager

Contract Administrator

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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