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Accounts Receivable Collection Agreement
I need an Accounts Receivable Collection Agreement for my Toronto-based healthcare equipment company, focusing on medical device payment collections with strict PIPEDA compliance and specific protocols for handling sensitive patient data.
1. Parties: Identifies and provides full legal details of the creditor/client and the collection agency
2. Background: Establishes context, including the creditor's need for collection services and the agency's qualifications
3. Definitions: Defines key terms used throughout the agreement, including 'Accounts Receivable', 'Collection Services', 'Debtor', etc.
4. Appointment and Authority: Formally establishes the agency's appointment and scope of authority to collect debts
5. Services and Obligations: Details the specific collection services to be provided and the agency's obligations
6. Compliance Requirements: Specifies compliance with applicable laws, regulations, and professional standards
7. Fees and Commission Structure: Outlines the fee structure, commission rates, and payment terms
8. Account Placement and Recovery Process: Details the process for placing accounts and the collection procedures
9. Reporting and Accounting: Specifies reporting requirements, accounting procedures, and documentation
10. Confidentiality and Data Protection: Addresses privacy, data security, and confidentiality obligations
11. Term and Termination: Specifies agreement duration, renewal terms, and termination conditions
12. General Provisions: Standard legal provisions including governing law, notices, amendments, etc.
1. Insurance Requirements: Detailed insurance obligations - include when dealing with high-value accounts or specific industry requirements
2. International Collections: Procedures for international debt collection - include when collections may involve foreign jurisdictions
3. Legal Proceedings: Procedures for initiating legal action - include when the agency may need to pursue legal remedies
4. Subcontractors: Terms for engaging subcontractors - include when the agency may need to use third-party services
5. Performance Standards: Specific performance metrics and KPIs - include when requiring detailed performance monitoring
6. Client Obligations: Detailed client responsibilities - include when specific client cooperation is crucial
7. Dispute Resolution: Alternative dispute resolution procedures - include when parties prefer arbitration or mediation
8. Training Requirements: Specific training obligations - include when handling specialized industries or sensitive accounts
1. Schedule A - Fee Schedule: Detailed breakdown of all fees, commissions, and charges
2. Schedule B - Service Level Requirements: Specific performance metrics, response times, and service standards
3. Schedule C - Approved Collection Procedures: Detailed collection procedures and protocols approved by the client
4. Schedule D - Reporting Templates: Standard formats for regular reporting and documentation
5. Schedule E - Security and Data Protection Standards: Detailed technical and operational security requirements
6. Appendix 1 - Power of Attorney: Standard form of power of attorney for collection activities
7. Appendix 2 - Compliance Checklist: Checklist of regulatory requirements and compliance procedures
8. Appendix 3 - Account Placement Form: Standard form for placing new accounts for collection
Authors
Financial Services
Healthcare
Education
Utilities
Telecommunications
Retail
Manufacturing
Professional Services
Insurance
Consumer Services
Technology
Transportation
Finance
Legal
Accounts Receivable
Credit Management
Treasury
Compliance
Risk Management
Operations
Revenue Cycle Management
Contract Administration
Chief Financial Officer
Finance Director
Credit Manager
Accounts Receivable Manager
Collections Supervisor
Revenue Cycle Manager
Financial Controller
Treasury Manager
Legal Counsel
Compliance Officer
Risk Manager
Operations Director
Business Development Manager
Contract Administrator
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