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1. Date and Place: Current date and place where the letter is being executed
2. Authorizing Party Details: Full name, address, and identification details (passport number, nationality) of the person giving authorization
3. Authorized Party Details: Full name, address, and identification details of the person being authorized to collect the passport
4. Purpose Statement: Clear statement of authorization purpose - collecting passport with US visa from the US Embassy/Consulate
5. Passport Details: Specific details of the passport(s) to be collected, including passport number and issuing authority
6. Visa Application Details: US visa application details including any reference numbers
7. Validity Period: Specific dates or duration for which the authorization is valid
8. Declaration of Free Will: Statement confirming the letter is being signed willingly and in sound mind
9. Signature Block: Space for signature, name, and date for the authorizing party
1. Special Instructions: Any specific instructions or restrictions for the authorized person regarding the passport collection
2. Multiple Passport Authorization: Required when authorizing collection of passports for family members or group
3. Emergency Contact: Contact details for emergency situations during the collection process
4. Language Declaration: Statement confirming understanding if the authorizing party is not fluent in English or German
5. Witness Details: When additional verification of signature is required or preferred
1. Identity Documentation: Copies of identification documents for both authorizing and authorized parties
2. Visa Application Confirmation: Copy of visa application confirmation or receipt
3. Previous Authorization History: If required, documentation of any previous authorization letters or relevant correspondence with the US Embassy
4. Certified Translations: If the letter is in multiple languages, certified translations may be attached as schedules
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