An Authorization Letter For Passport Collection US Visa is a crucial document used when an individual needs to authorize a third party to collect their passport containing a US visa from the US Embassy/Consulate in Austria. This document becomes necessary when the passport owner cannot personally collect their passport due to various circumstances such as travel, illness, or business commitments. The letter must comply with Austrian legal requirements for authorization documents and the specific requirements set by the US Embassy in Austria. It contains detailed information about both the authorizing and authorized parties, specific passport details, visa application information, and the scope and duration of the authorization. The document may require notarization under Austrian law and must be presented along with proper identification documents at the time of collection.
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1. Date and Place: Current date and place where the letter is being executed
2. Authorizing Party Details: Full name, address, and identification details (passport number, nationality) of the person giving authorization
3. Authorized Party Details: Full name, address, and identification details of the person being authorized to collect the passport
4. Purpose Statement: Clear statement of authorization purpose - collecting passport with US visa from the US Embassy/Consulate
5. Passport Details: Specific details of the passport(s) to be collected, including passport number and issuing authority
6. Visa Application Details: US visa application details including any reference numbers
7. Validity Period: Specific dates or duration for which the authorization is valid
8. Declaration of Free Will: Statement confirming the letter is being signed willingly and in sound mind
9. Signature Block: Space for signature, name, and date for the authorizing party
1. Special Instructions: Any specific instructions or restrictions for the authorized person regarding the passport collection
2. Multiple Passport Authorization: Required when authorizing collection of passports for family members or group
3. Emergency Contact: Contact details for emergency situations during the collection process
4. Language Declaration: Statement confirming understanding if the authorizing party is not fluent in English or German
5. Witness Details: When additional verification of signature is required or preferred
1. Identity Documentation: Copies of identification documents for both authorizing and authorized parties
2. Visa Application Confirmation: Copy of visa application confirmation or receipt
3. Previous Authorization History: If required, documentation of any previous authorization letters or relevant correspondence with the US Embassy
4. Certified Translations: If the letter is in multiple languages, certified translations may be attached as schedules
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