The Purchase Order On Invoice is a essential commercial document used in the United Arab Emirates for streamlining procurement processes by combining purchase order and invoicing functions. This document type is particularly relevant when businesses need to maintain efficient documentation while ensuring compliance with UAE commercial laws, including VAT requirements introduced in 2018. It serves as both an order confirmation and a payment document, typically used in situations where immediate invoicing upon order placement is required. The document must comply with UAE Federal Law No. 18 of 1993 and related commercial regulations, making it suitable for both domestic and international transactions within the UAE's jurisdiction. It's commonly used in regular business operations where standard terms of trade are established between parties.
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1. Purchase Order Number and Date: Unique identifier for the purchase order and date of issuance
2. Buyer Details: Full legal name, address, and tax registration number of the purchasing entity
3. Supplier Details: Full legal name, address, and tax registration number of the supplying entity
4. Order Details: Specific description of goods/services being purchased, including quantities, specifications, and unit prices
5. Total Purchase Amount: Total cost including itemized subtotals, VAT, and other applicable taxes
6. Delivery Terms: Delivery location, timeline, and specific requirements
7. Payment Terms: Payment schedule, method, and currency
8. General Terms and Conditions: Standard terms governing the purchase including warranty, liability, and dispute resolution
9. Signature Block: Space for authorized signatures from both parties
1. Special Instructions: Any specific requirements for handling, packaging, or delivery - include when there are non-standard requirements
2. Quality Requirements: Specific quality standards or certifications required - include for technical or regulated products
3. Inspection and Testing: Requirements for product inspection or testing - include for complex equipment or bulk orders
4. Force Majeure: Provisions for unforeseen circumstances - include for high-value or long-term delivery orders
5. Confidentiality Clause: Terms regarding confidential information - include when sensitive information is involved
6. Insurance Requirements: Specific insurance coverage requirements - include for high-value goods or dangerous materials
1. Schedule A - Detailed Product Specifications: Comprehensive technical specifications of ordered items
2. Schedule B - Price Breakdown: Detailed breakdown of prices, including unit costs, discounts, and tax calculations
3. Schedule C - Delivery Schedule: Detailed timeline for delivery if multiple shipments are involved
4. Appendix 1 - Required Certifications: Copies of required quality, origin, or compliance certifications
5. Appendix 2 - Technical Drawings: Technical drawings or specifications if applicable
6. Appendix 3 - Standard Terms and Conditions: Company's standard terms and conditions referenced in the main document
Authors
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Retail
Construction
Technology
Healthcare
Energy
Telecommunications
Automotive
Food and Beverage
Logistics
Professional Services
Industrial Equipment
Consumer Goods
Engineering
Real Estate
Relevant Teams
Procurement
Finance
Accounts Payable
Supply Chain
Operations
Commercial
Legal
Vendor Management
Contract Administration
Relevant Roles
Procurement Manager
Finance Director
Supply Chain Manager
Accounts Payable Specialist
Purchasing Officer
Chief Financial Officer
Commercial Director
Operations Manager
Contract Administrator
Financial Controller
Supply Chain Director
Procurement Specialist
Accounts Manager
Vendor Relations Manager
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