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1. Date and Address Block: Current date and full addresses of both parties
2. Subject Line: Clear indication that this is a Notice to Vacate with property reference
3. Recipient Details: Full name and address of the landlord/property management company
4. Property Identification: Complete address and details of the rental property being vacated
5. Notice Declaration: Clear statement of intention to vacate with specific date
6. Current Lease Details: Reference to current lease agreement including its start date
7. Vacation Date: Specific date when the property will be vacated
8. Property Inspection Request: Request for final property inspection and deposit return procedure
9. Forwarding Address: New address for future correspondence and deposit return
10. Signature Block: Space for tenant's signature, name, and date
1. Reason for Vacation: Include when required by lease terms or when reason might affect notice period (e.g., employment termination)
2. Maintenance Issues: Include if there are outstanding maintenance issues that need documentation
3. Early Termination Details: Include when notice is being given before the end of the contracted lease period
4. Utility Transfer: Include details about utility account transfers when required
5. Access Arrangements: Include when specific arrangements are needed for property viewings or inspection
6. Security Deposit Details: Include when there are specific issues or agreements regarding the security deposit
1. Property Condition Report: Current condition of the property and any existing damage
2. Inventory List: List of any furnishings or fixtures included in the rental
3. Photographic Evidence: Photos documenting the current condition of the property
4. Utility Account Details: List of all utility accounts and their current status
5. Maintenance Records: Documentation of any maintenance requests and their resolution status
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