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1. Employee Information: Basic details including employee name, ID number, designation, department, joining date, and last working day
2. Reason for Exit: Specification of exit type (resignation, termination, end of contract, etc.) and notice period details
3. Departmental Clearance: Checklist for immediate supervisor confirming handover of duties, projects, and documents
4. IT Department Clearance: Confirmation of return of IT equipment, deactivation of accounts, and removal of access rights
5. HR Department Clearance: Verification of leave records, attendance, and personnel file completion
6. Finance Department Clearance: Confirmation of settlement of advances, loans, and final dues calculation
7. Administrative Clearance: Confirmation of return of company assets (ID card, access cards, uniforms, etc.)
8. Final Settlement Declaration: Statement confirming all dues are settled and mutual obligations are fulfilled
9. Authorization: Signature sections for employee, HR representative, and authorized signatory
1. Project Handover Details: Detailed section for employees involved in critical projects requiring specific handover documentation
2. Intellectual Property Declaration: For employees who had access to company IP or were involved in R&D activities
3. Security Clearance: For employees who had access to sensitive areas or information
4. Company Housing Clearance: For employees who were provided with company accommodation
5. Vehicle Clearance: For employees who were assigned company vehicles
6. Exit Interview Summary: Section for documenting feedback from exit interview, if conducted
1. Schedule A: Asset Checklist: Detailed list of company assets to be returned with condition assessment
2. Schedule B: Final Settlement Calculation: Breakdown of final payment including salary, gratuity, leave encashment, and deductions
3. Schedule C: Project Status Report: Summary of ongoing projects and their handover status
4. Appendix 1: Department Signoff Sheet: Individual signature pages for each department head
5. Appendix 2: Non-Disclosure Reminder: Summary of continuing obligations regarding confidentiality and non-disclosure
Banking and Financial Services
Technology
Manufacturing
Retail
Healthcare
Education
Construction
Professional Services
Hospitality
Energy
Telecommunications
Real Estate
Transportation
Media and Entertainment
Government and Public Sector
Human Resources
Finance
Information Technology
Administration
Legal
Compliance
Operations
Facilities Management
Security
Department Management
HR Manager
HR Officer
HR Administrator
Finance Manager
Accounts Officer
IT Manager
System Administrator
Department Head
Line Manager
Administrative Officer
Compliance Officer
Legal Counsel
Operations Manager
Facilities Manager
Security Manager
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