Employee Exit Clearance Form

Employee Exit Clearance Form for United Arab Emirates

Employee Exit Clearance Form Template for United Arab Emirates

A comprehensive document used in the United Arab Emirates to facilitate and document the formal exit process of an employee from an organization. Aligned with UAE Federal Law No. 33 of 2021, this form ensures proper clearance from all relevant departments, documents the return of company assets, confirms settlement of financial obligations, and provides a structured approach to employment termination. It serves as a legal record of completion of all exit formalities and protects both employer and employee interests during the separation process.

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What is a Employee Exit Clearance Form?

The Employee Exit Clearance Form is a mandatory document used in the United Arab Emirates when an employee leaves an organization, whether through resignation, termination, or contract completion. This document, required under UAE Federal Law No. 33 of 2021, serves multiple purposes: it ensures the systematic clearance of departing employees from various departments, documents the return of company assets, confirms the settlement of financial obligations, and provides legal protection for both parties. The form includes sections for departmental sign-offs, asset returns, project handovers, and final settlements, making it an essential tool for managing employee exits in compliance with UAE labor laws.

What sections should be included in a Employee Exit Clearance Form?

1. Employee Information: Basic details including employee name, ID number, designation, department, joining date, and last working day

2. Reason for Exit: Specification of exit type (resignation, termination, end of contract, etc.) and notice period details

3. Departmental Clearance: Checklist for immediate supervisor confirming handover of duties, projects, and documents

4. IT Department Clearance: Confirmation of return of IT equipment, deactivation of accounts, and removal of access rights

5. HR Department Clearance: Verification of leave records, attendance, and personnel file completion

6. Finance Department Clearance: Confirmation of settlement of advances, loans, and final dues calculation

7. Administrative Clearance: Confirmation of return of company assets (ID card, access cards, uniforms, etc.)

8. Final Settlement Declaration: Statement confirming all dues are settled and mutual obligations are fulfilled

9. Authorization: Signature sections for employee, HR representative, and authorized signatory

What sections are optional to include in a Employee Exit Clearance Form?

1. Project Handover Details: Detailed section for employees involved in critical projects requiring specific handover documentation

2. Intellectual Property Declaration: For employees who had access to company IP or were involved in R&D activities

3. Security Clearance: For employees who had access to sensitive areas or information

4. Company Housing Clearance: For employees who were provided with company accommodation

5. Vehicle Clearance: For employees who were assigned company vehicles

6. Exit Interview Summary: Section for documenting feedback from exit interview, if conducted

What schedules should be included in a Employee Exit Clearance Form?

1. Schedule A: Asset Checklist: Detailed list of company assets to be returned with condition assessment

2. Schedule B: Final Settlement Calculation: Breakdown of final payment including salary, gratuity, leave encashment, and deductions

3. Schedule C: Project Status Report: Summary of ongoing projects and their handover status

4. Appendix 1: Department Signoff Sheet: Individual signature pages for each department head

5. Appendix 2: Non-Disclosure Reminder: Summary of continuing obligations regarding confidentiality and non-disclosure

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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What is a Employee Exit Clearance Form?

What sections should be included in a Employee Exit Clearance Form?

What sections are optional to include in a Employee Exit Clearance Form?

What schedules should be included in a Employee Exit Clearance Form?

Authors

Alex Denne

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