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Commercial Invoice Document

Commercial Invoice Document Template for United Arab Emirates

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Key Requirements PROMPT example:

Commercial Invoice Document

"I need a Commercial Invoice Document for exporting medical equipment from UAE to Saudi Arabia, with a total value of AED 500,000, scheduled for delivery in March 2025, including specific requirements for medical device documentation and customs declarations."

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Document background
The Commercial Invoice Document is a fundamental business document used in the United Arab Emirates for recording and formalizing commercial transactions. It serves as both a tax invoice under UAE VAT legislation and a legal record of sale under UAE Commercial Law. This document is essential for businesses operating in the UAE as it must comply with specific requirements set forth in Federal Law No. 18 of 1993 (Commercial Transactions Law) and Federal Decree-Law No. 8 of 2017 (VAT Law). The Commercial Invoice Document includes critical information such as party details, transaction specifics, tax calculations, and payment terms. It's particularly important in international trade, where it may also serve as a customs document, and in domestic transactions where it forms the basis for tax reporting and business accounting. The document must include specific elements required by UAE law, including the supplier's Tax Registration Number (TRN), proper VAT calculations, and mandatory declarations.
Suggested Sections

1. Invoice Header: Company details including legal name, address, and tax registration number (TRN)

2. Invoice Reference: Unique invoice number, date of issue, and due date

3. Customer Information: Full legal name, address, and TRN (if applicable) of the customer

4. Item Details: Detailed description of goods/services, quantity, unit price, and total amount per item

5. Calculation Summary: Subtotal, VAT amount (with rate specified), any discounts, and total amount payable

6. Payment Terms: Payment due date, accepted payment methods, and bank account details

7. VAT Declaration: Mandatory VAT-related statements and breakdown as per UAE VAT law

8. Legal Statement: Statement confirming this is a valid tax invoice as per UAE law

Optional Sections

1. Purchase Order Reference: Include when the invoice relates to a specific purchase order

2. Delivery Details: Add for transactions involving physical goods delivery

3. Export Information: Required for international transactions, including country of origin and shipping terms

4. Currency Exchange: Include when transaction involves foreign currency, showing exchange rate and AED equivalent

5. Special Instructions: Any specific handling, storage, or usage instructions for specialized products

6. Authorized Signatory: Required for high-value transactions or when mandated by specific industry regulations

Suggested Schedules

1. Detailed Product Specifications: Technical specifications or detailed service descriptions when the main invoice cannot accommodate all details

2. Delivery Schedule: For multiple delivery dates or complex logistics arrangements

3. Price Breakdown: Detailed cost analysis for complex pricing structures or multiple components

4. Supporting Documents: Certificates of origin, quality certificates, or other required documentation

5. Terms and Conditions: Detailed terms of sale when transaction requires specific conditions or warranties

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions


































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Relevant Industries

Retail

Manufacturing

Import/Export

Wholesale Trade

Construction

Professional Services

Technology

Healthcare

Automotive

Energy

Real Estate

Hospitality

Logistics

E-commerce

Relevant Teams

Finance

Accounts Receivable

Accounts Payable

Sales

Procurement

Tax

Compliance

Treasury

Trade Finance

Credit Control

Export

Import

Billing

Relevant Roles

Finance Manager

Accounts Receivable Specialist

Accounts Payable Specialist

Tax Accountant

Sales Manager

Procurement Manager

Billing Coordinator

Financial Controller

Compliance Officer

Trade Finance Specialist

Export Manager

Import Coordinator

Credit Controller

Treasury Manager

Chief Financial Officer

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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