Ƶ

Commercial Invoice Document Template for Philippines

Create a bespoke document in minutes,  or upload and review your own.

4.6 / 5
4.8 / 5

Let's create your Commercial Invoice Document

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Get your first 2 documents free

Your data doesn't train Genie's AI

You keep IP ownership of your information

Key Requirements PROMPT example:

Commercial Invoice Document

"I need a Commercial Invoice Document for exporting electronic components to Japan, to be delivered by March 2025, with specific requirements for customs declaration and payment terms in Japanese Yen with a 30-day credit period."

Document background
The Commercial Invoice Document is a fundamental business document used in the Philippines to record and validate commercial transactions between parties. It serves multiple purposes: as a tax document for BIR compliance, as evidence of a commercial transaction, and as a basis for payment collection. When used in international trade, it must comply with both Philippine regulations and international customs requirements. The document includes crucial information such as seller and buyer details, tax identification numbers, itemized list of goods or services, pricing, tax calculations, and payment terms. It must follow specific formatting and content requirements as mandated by Philippine law, particularly BIR Revenue Regulations and the National Internal Revenue Code.
Suggested Sections

1. Invoice Header: Contains invoice number, date, BIR registration details, TIN, and company details including registered name and address

2. Buyer Information: Complete details of the buyer including name, shipping address, billing address, and tax identification number

3. Product/Service Details: Itemized list of products/services with descriptions, quantities, unit prices, and amounts

4. Calculation Section: Subtotal, applicable taxes (VAT/sales tax), discounts if any, and total amount in both figures and words

5. Payment Information: Payment terms, due date, and accepted payment methods

6. Seller's Declaration: Statement certifying the accuracy of the information and compliance with Philippine tax laws

7. Authentication Elements: Authorized signature, company stamp/seal, and sequential invoice numbering as per BIR requirements

Optional Sections

1. Purchase Order Reference: Include when the invoice relates to a specific purchase order or contract

2. Shipping Details: Required for physical goods, including shipping method, carrier information, and delivery terms

3. Export Information: Include for international transactions, with HS codes, country of origin, and incoterms

4. Special Instructions: Any specific handling, delivery, or payment instructions

5. Discount Terms: Include when offering early payment or volume discounts

6. Currency Exchange: Required when dealing with foreign currency, showing conversion rates and date

Suggested Schedules

1. Detailed Product Specifications: Detailed technical specifications or service descriptions when the main invoice cannot accommodate all details

2. Price Breakdown Schedule: Detailed breakdown of complex pricing structures or multiple service components

3. Shipping Documents: Packing lists, bill of lading, or airway bill references for physical goods

4. Tax Computation Schedule: Detailed calculation of various tax components when multiple tax rates or special tax treatments apply

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions





























Clauses
















Relevant Industries

Retail

Manufacturing

Wholesale Trade

Import/Export

E-commerce

Construction

Professional Services

Information Technology

Agriculture

Healthcare

Automotive

Food and Beverage

Telecommunications

Mining

Real Estate

Relevant Teams

Finance

Accounting

Sales Administration

Tax

Accounts Receivable

Treasury

Export Administration

Credit Control

Supply Chain

Commercial Operations

Relevant Roles

Accounts Receivable Manager

Finance Director

Billing Coordinator

Tax Compliance Officer

Accounting Manager

Sales Administrator

Export Manager

Credit Controller

Finance Manager

Accounts Clerk

Business Owner

Financial Controller

Billing Specialist

Treasury Manager

Supply Chain Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Consular Invoice For Export

A Philippine export document certified by the destination country's consulate, detailing shipment contents and value for customs clearance and trade compliance.

find out more

International Commercial Invoice

A standardized trade document for international transactions under Philippine jurisdiction, detailing goods, values, and trading parties for customs and payment purposes.

find out more

Commercial Invoice Gift

A Philippine-compliant document that combines commercial invoice format with gift declaration requirements, used for formal documentation of gratuitous transfers of goods.

find out more

Commercial Invoice Document

A Philippine-compliant commercial invoice documenting business transactions, meeting BIR requirements and serving as official proof of sale.

find out more

Proforma Invoice For International Shipping

A preliminary bill of sale document for international trade that complies with Philippine customs regulations, used before issuing a commercial invoice.

find out more

Non Commercial Invoice For Customs

A customs documentation required in the Philippines for importing items without commercial intent, complying with CMTA regulations.

find out more

Commercial Invoice For Customs Purposes Only

A specialized invoice document required for customs clearance in the Philippines, containing detailed product information and declarations for customs valuation purposes.

find out more

Commercial Invoice And Tax Invoice

A Philippine-compliant document that serves as both a commercial transaction record and official tax document, meeting BIR requirements for business and tax reporting purposes.

find out more

Packing List And Commercial Invoice

A Philippine-compliant packing list and commercial invoice package for international trade transactions, meeting both local customs requirements and global trade standards.

find out more

Non Commercial Invoice

A Philippine-compliant document for recording non-commercial transfers of goods or services, providing official documentation for non-business transactions.

find out more

Download our whitepaper on the future of AI in Legal

By providing your email address you are consenting to our Privacy Notice.
Thank you for downloading our whitepaper. This should arrive in your inbox shortly. In the meantime, why not jump straight to a section that interests you here: /our-research
Oops! Something went wrong while submitting the form.

ұԾ’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; ұԾ’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

Our bank-grade security infrastructure undergoes regular external audits

We are ISO27001 certified, so your data is secure

Organizational security

You retain IP ownership of your documents

You have full control over your data and who gets to see it

Innovation in privacy:

Genie partnered with the Computational Privacy Department at Imperial College London

Together, we ran a £1 million research project on privacy and anonymity in legal contracts

Want to know more?

Visit our for more details and real-time security updates.