The Board Confidentiality Agreement is a crucial document required when appointing new board members to Indonesian companies, whether public or private. This agreement becomes necessary to protect the company's confidential information, trade secrets, and proprietary data that board members will have access to during their tenure. The document ensures compliance with Indonesian corporate law, particularly Law No. 40 of 2007 on Limited Liability Companies and related regulations. It should be executed before the board member begins their duties and typically remains in effect even after their term ends. The agreement is especially important given Indonesia's developing corporate governance framework and the increasing focus on data protection and information security in the region.
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Key Requirements PROMPT example:
Board Confidentiality Agreement
"I need a Board Confidentiality Agreement for our Indonesian technology startup that specifically addresses protection of our software development information and AI algorithms, to be used for a new board member joining in January 2025."
1. Parties: Identification of the company and the board member entering into the agreement
2. Background: Context of the agreement, board member's appointment, and the need for confidentiality
3. Definitions: Definitions of key terms including 'Confidential Information', 'Board Position', 'Term', and other relevant terms
4. Scope of Confidential Information: Detailed description of what constitutes confidential information under the agreement
5. Confidentiality Obligations: Core obligations regarding the protection and non-disclosure of confidential information
6. Permitted Disclosures: Circumstances under which confidential information may be disclosed, including legal requirements and authorized disclosures
7. Security Measures: Required procedures and measures for protecting confidential information
8. Return of Confidential Information: Obligations regarding the return or destruction of confidential information upon request or termination
9. Term and Survival: Duration of the agreement and which obligations survive termination
10. Breach and Remedies: Consequences of breach and available remedies, including injunctive relief
11. Governing Law and Jurisdiction: Specification of Indonesian law as governing law and jurisdiction for disputes
1. Electronic Information Handling: Specific provisions for handling digital confidential information, recommended when the board member will have access to significant electronic data
2. Intellectual Property Rights: Additional provisions regarding IP rights, recommended when confidential information includes IP-sensitive material
3. Competition and Non-Solicitation: Restrictions on competitive activities, recommended for executive board members
4. International Data Transfer: Provisions for cross-border data transfer, necessary when the board member or company operates internationally
5. Insider Trading Prevention: Specific provisions regarding prevention of insider trading, necessary for public companies
6. Third Party Information: Provisions regarding confidential information belonging to third parties, recommended when the company handles significant third-party information
1. Schedule 1 - Categories of Confidential Information: Detailed list of types and categories of confidential information covered
2. Schedule 2 - Security Protocols: Specific security measures and protocols to be followed
3. Schedule 3 - Authorized Disclosure Recipients: List of persons or entities to whom disclosure is permitted under specific circumstances
4. Appendix A - Acknowledgment Form: Form for periodic acknowledgment of confidentiality obligations
5. Appendix B - Information Return Procedure: Detailed procedure for returning or destroying confidential information
Authors
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Technology
Manufacturing
Healthcare
Energy
Mining
Telecommunications
Real Estate
Consumer Goods
Infrastructure
Education
Professional Services
Transportation
Retail
Agriculture
Banking
Insurance
Relevant Teams
Legal
Corporate Secretariat
Board Support
Compliance
Risk Management
Corporate Governance
Executive Office
Internal Audit
Human Resources
Information Security
Relevant Roles
Board Member
Director
Commissioner
Independent Director
President Director
Vice President Director
Executive Director
Non-Executive Director
Managing Director
Independent Commissioner
President Commissioner
Corporate Secretary
Chief Executive Officer
Chief Financial Officer
General Counsel
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