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The Termination Letter With Notice Period is a crucial document in South African employment law, used when an employer wishes to formally end an employment relationship while providing the statutorily required notice period. It must comply with the Basic Conditions of Employment Act, which mandates specific notice periods based on length of service (1 week for up to 6 months' service, 2 weeks for 6-12 months, and 4 weeks for longer service). The document serves multiple purposes: it officially notifies the employee of the termination decision, documents the notice period and last working day, outlines final payment arrangements, and reminds the employee of post-employment obligations. It's essential for ensuring procedural fairness in terminations and protecting both parties' interests. This document type is particularly important in South Africa's highly regulated employment environment, where proper documentation of termination procedures is crucial for legal compliance and risk management.

1. Letterhead and Date: Company letterhead, current date, and reference number if applicable

2. Recipient Details: Employee's full name, position, employee ID, and internal address

3. Subject Line: Clear indication that this is a notice of termination of employment

4. Notice of Termination: Clear statement of termination and the notice period duration as per employment contract and BCEA requirements

5. Last Working Day: Specific mention of the final day of employment after the notice period

6. Final Payment Details: Information about final salary, leave pay, and any other entitlements

7. Company Property: Requirements for returning company property and equipment

8. Confidentiality Reminder: Reminder of ongoing confidentiality obligations

9. Acknowledgment: Space for employee signature acknowledging receipt

10. Closing and Signature: Professional closing, name and signature of authorized company representative