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Tenant Key Receipt Acknowledgement Form for South Africa

Tenant Key Receipt Acknowledgement Form Template for South Africa

A formal document used in South African property management that creates a legally binding record of the transfer of keys and access devices from a landlord or property manager to a tenant. The document complies with South African property law, including the Rental Housing Act 50 of 1999, and serves as evidence of the tenant's receipt of property access means. It details the specific keys and access devices provided, establishes the tenant's responsibilities for their safekeeping, and outlines procedures for their return or replacement. This document forms an important part of the property handover process and helps protect both landlord and tenant interests.

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What is a Tenant Key Receipt Acknowledgement Form?

The Tenant Key Receipt Acknowledgement Form is a crucial document in South African property management that formally records the handover of keys and access devices between landlord and tenant. This document should be used whenever keys or access devices are provided to a new tenant, whether for residential or commercial properties. It includes detailed information about the keys and access devices provided, their intended use, and the tenant's responsibilities regarding their safekeeping and eventual return. The form helps ensure compliance with South African property law and provides important protection for both parties by clearly documenting the transfer of property access means. It's particularly important in the context of the Rental Housing Act and common law principles regarding property access and security.

What sections should be included in a Tenant Key Receipt Acknowledgement Form?

1. Property Details: Full address and description of the property for which keys are being issued

2. Party Information: Details of the landlord/agent issuing the keys and the tenant receiving them

3. Key Details: Specific description and quantity of each key, access card, remote, or other access device being provided

4. Tenant Acknowledgement: Statement confirming receipt of keys and understanding of responsibilities

5. Key Return Requirements: Conditions and process for returning keys at the end of tenancy

6. Signature Block: Space for dated signatures of both parties, with witness provisions if required

What sections are optional to include in a Tenant Key Receipt Acknowledgement Form?

1. Security Deposit for Keys: Include when a separate deposit is required specifically for keys or access devices

2. Additional Key Request Procedure: Include when specifying the process for requesting duplicate keys or additional sets

3. Special Access Instructions: Include when there are specific protocols for using electronic access devices or security systems

4. Lost Key Procedures: Include when detailing specific procedures and costs for lost or damaged keys

What schedules should be included in a Tenant Key Receipt Acknowledgement Form?

1. Schedule A: Key Inventory: Detailed list of all keys and access devices, including identification numbers and quantities

2. Schedule B: Key Photographs: Photographic evidence of keys and access devices being transferred

3. Schedule C: Access Device Instructions: Operating instructions for electronic access devices or security systems if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

South Africa

Publisher

Ƶ

Cost

Free to use
Relevant legal definitions















Clauses










Relevant Industries

Real Estate

Property Management

Residential Property

Commercial Property

Student Accommodation

Corporate Housing

Retail Property

Industrial Property

Relevant Teams

Property Management

Leasing

Operations

Facilities Management

Legal

Administrative Support

Tenant Relations

Security

Maintenance

Relevant Roles

Property Manager

Leasing Agent

Building Manager

Facilities Manager

Real Estate Agent

Property Administrator

Letting Coordinator

Legal Compliance Officer

Tenant Relations Manager

Operations Manager

Industries




Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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