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1. Heading and Date: Formal letter heading including sender's details, recipient's details, and date
2. Reference Line: Reference to the original lease agreement including date and property address
3. Notice Statement: Clear statement of intention to terminate the lease
4. Termination Details: Specific date of termination and notice period being given
5. Property Details: Full description of the leased premises being vacated
6. Handover Arrangements: Proposed date and time for final inspection and key handover
7. Closing: Professional closing statement, signature block, and contact details
1. Outstanding Payments: Section addressing any remaining rent, utilities, or other payments to be settled - include when there are outstanding financial matters
2. Security Deposit: Details regarding the return of security deposit - include when a security deposit was paid and needs to be returned
3. Property Condition: Statement about the condition of the property and any repairs needed - include when there are specific condition issues to address
4. Forwarding Address: New contact details and address - include when future correspondence is expected
5. Early Termination Details: Explanation of early termination circumstances and any associated penalties - include only if terminating before the planned end date
1. Original Lease Agreement: Copy of the original lease agreement for reference
2. Property Inventory: Current inventory list and condition report of the premises
3. Outstanding Payments Schedule: Detailed list of any remaining financial obligations
4. Photographic Evidence: Photos documenting the current condition of the property
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