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The Extension Request Letter is a crucial business document used in South African commercial and legal contexts when a party needs to formally request additional time to fulfill contractual obligations. This document type is particularly relevant when circumstances necessitate an extension of deadlines, completion dates, or performance periods specified in existing agreements. The letter must comply with South African contract law principles and relevant legislation, including the Consumer Protection Act and Electronic Communications and Transactions Act. Extension Request Letters typically include specific references to the original agreement, clear justification for the extension, proposed new timelines, and any relevant supporting documentation. They are commonly used in various business scenarios, from construction projects to service delivery contracts, and must be drafted with careful attention to legal requirements and professional business communication standards in South Africa.

1. Current Date: The date of writing the extension request letter

2. Recipient Details: Full name, title, and address of the recipient

3. Reference Information: Original contract/agreement reference numbers and dates

4. Subject Line: Clear indication that this is an extension request

5. Current Situation: Brief description of the current contract status and approaching deadline

6. Extension Request: Specific request including the proposed new timeline

7. Justification: Clear explanation of the reasons for requesting the extension

8. Impact Statement: Brief description of how the extension will affect project/deliverables

9. Closing: Professional closing with clear call to action and contact information